Executive Assistant

Nova Build & Works Corp.; Cabuyao; Presencial; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

Nova Works Corp. is seeking an organized Executive Assistant to support management with administrative tasks and coordination across departments in Cabuyao, Laguna, Philippines.

The role emphasizes maintaining schedules, preparing reports, and handling confidential information with discretion. The ideal candidate will possess a Bachelor's degree in a related field, 1–3 years of executive support experience, and strong communication skills.

Formación

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Multitasking and attention to detail.
• Able to coordinate with employees, clients, suppliers, and management.
• Trustworthy and able to handle confidential information.

Responsabilidades

• Provide administrative and clerical support to company management.
• Manage schedules, appointments, meetings, and calendar activities.
• Prepare, organize, and maintain reports, letters, presentations, and other business documents.
• Handle incoming calls, emails, inquiries, and correspondence.
• Coordinate with employees, clients, suppliers, and other business partners.
• Monitor deadlines, follow up on pending tasks, and assist in tracking management priorities.
• Organize and maintain physical and digital company records.
• Assist in preparing meeting agendas, taking minutes, and monitoring action items.
• Help coordinate company transactions, purchasing activities, and other administrative requirements.
• Assist with government documents, permits, business registrations, and other compliance-related paperwork when needed.

Conocimientos

Communication

Organization

Time management

multitasking

Confidential handling

Educación

Bachelor’s degree in Business Administration

Herramientas

Microsoft Office

Descripción del empleo

About the role

Nova Works Corp. is looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and organizational support to management. The ideal candidate should have strong communication skills, excellent time management, and the ability to handle confidential information professionally. The successful applicant will assist in coordinating daily operations, managing schedules, preparing documents, maintaining records, and communicating with employees, clients, suppliers, and other business partners.

Key responsibilities

• Provide administrative and clerical support to company management.
• Manage schedules, appointments, meetings, and calendar activities.
• Prepare, organize, and maintain reports, letters, presentations, and other business documents.
• Handle incoming calls, emails, inquiries, and correspondence.
• Coordinate with employees, clients, suppliers, and other business partners.
• Monitor deadlines, follow up on pending tasks, and assist in tracking management priorities.
• Organize and maintain physical and digital company records.
• Assist in preparing meeting agendas, taking minutes, and monitoring action items.
• Help coordinate company transactions, purchasing activities, and other administrative requirements.
• Assist with government documents, permits, business registrations, and other compliance-related paperwork when needed.

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• Preferably 1–3 years of experience in executive assistance, administrative support, or office management.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Detail-oriented, dependable, and capable of working with minimal supervision.
• Able to communicate and coordinate effectively with employees, clients, suppliers, and management.
• Trustworthy and capable of handling confidential information.
• Basic knowledge of the Korean language is required; ability to understand and communicate in Korean is an advantage.

About us

Nova Works Corp. is based in Cabuyao, Laguna, Philippines.