Executive Assistant to Leadership | Organized & Proactive

Nova Build & Works Corp.; Cabuyao; On-site; PHP 240,000 - 360,000; Full time

Job summary

Nova Works Corp. is seeking an organized Executive Assistant to support management with administrative tasks and coordination across departments in Cabuyao, Laguna, Philippines.

The role emphasizes maintaining schedules, preparing reports, and handling confidential information with discretion. The ideal candidate will possess a Bachelor's degree in a related field, 1–3 years of executive support experience, and strong communication skills.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Multitasking and attention to detail.
• Able to coordinate with employees, clients, suppliers, and management.
• Trustworthy and able to handle confidential information.

Responsibilities

• Provide administrative and clerical support to company management.
• Manage schedules, appointments, meetings, and calendar activities.
• Prepare, organize, and maintain reports, letters, presentations, and other business documents.
• Handle incoming calls, emails, inquiries, and correspondence.
• Coordinate with employees, clients, suppliers, and other business partners.
• Monitor deadlines, follow up on pending tasks, and assist in tracking management priorities.
• Organize and maintain physical and digital company records.
• Assist in preparing meeting agendas, taking minutes, and monitoring action items.
• Help coordinate company transactions, purchasing activities, and other administrative requirements.
• Assist with government documents, permits, business registrations, and other compliance-related paperwork when needed.

Skills

Communication

Organization

Time management

multitasking

Confidential handling

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

Nova Works Corp. is seeking an organized Executive Assistant to support management with administrative tasks and coordination across departments in Cabuyao, Laguna, Philippines.

The role emphasizes maintaining schedules, preparing reports, and handling confidential information with discretion. The ideal candidate will possess a Bachelor's degree in a related field, 1–3 years of executive support experience, and strong communication skills.