Executive Assistance

RU Group of Companies Inc.; Pasig; On-site; PHP 279,000 - 469,000; Full time

Job summary

RU Group of Companies Inc. is seeking a highly organized Executive Assistant to provide administrative and executive support to the President.

The candidate should have 3–5 years of relevant experience, excellent communication, and strong organizational skills to manage confidential information and multiple priorities effectively. The role involves coordinating schedules and travel, preparing reports and presentations, handling communications, and ensuring deadlines are met with minimal

Qualifications

• Bachelor's degree in Business Administration; required for the role.

Responsibilities

• Manage executive schedules, appointments, meetings, and travel arrangements.
• Prepare, review, and organize reports, presentations, correspondence, and other documents.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Handle emails, phone calls, and other communications on behalf of executives.
• Monitor deadlines, follow up on assigned tasks, and ensure timely completion.
• Maintain confidential files, records, and important company documents.
• Coordinate with different departments, clients, and external stakeholders.
• Perform administrative and other tasks as assigned by management.

Skills

Communication skills

Organizational skills

Time-management

Attention to detail

Confidential information handling

Independent work

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

We are seeking a highly organized and proactive Executive Assistant with 3–5 years of relevant work experience to provide administrative and executive support to President. The ideal candidate must have excellent communication, organizational, and time-management skills, with the ability to handle confidential information and manage multiple priorities efficiently.

Key Responsibilities

• Manage executive schedules, appointments, meetings, and travel arrangements.
• Prepare, review, and organize reports, presentations, correspondence, and other documents.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Handle emails, phone calls, and other communications on behalf of executives.
• Monitor deadlines, follow up on assigned tasks, and ensure timely completion.
• Maintain confidential files, records, and important company documents.
• Coordinate with different departments, clients, and external stakeholders.
• Perform administrative and other tasks as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google Workspace.
• Strong organizational, multitasking, and time-management skills.
• Highly detail-oriented, trustworthy, and able to handle confidential information.
• Ability to work independently and under minimal supervision.