Executive Assistant for the President

Infinity 88 Business Consultancy; Eastern Manila District; Vor Ort; PHP 600.000 - 900.000; Vollzeit

Zusammenfassung

Infinity 88 Business Consultancy is seeking an experienced Executive Assistant to provide high-level administrative support to the President and COO. The role entails managing complex schedules, travel, and communications with internal and external stakeholders.

The successful candidate will have a Bachelor's degree in a related field and at least five years in executive support, with strong organizational and written/verbal communication skills and proficiency in MS Office and digital

Qualifikationen

• Bachelor's degree in Business Administration, Office Management, Communication, or related field.
• Minimum of 5 years’ experience in executive support or administrative management.
• Experience in corporate or financial services environment preferred.
• Proficiency in MS Office Suite and digital collaboration platforms.

Aufgaben

• Executive Administrative Support: Manage and maintain executive calendars, appointments, and travel arrangements.
• Meeting and Event Coordination: Organize meetings, including agenda preparation and minutes documentation; ensure timely distribution of materials and follow-up actions.
• Communication Management: Screen calls, emails, and inquiries; draft and issue official communications for the President and COO; maintain stakeholder relationships.
• Project and Task Assistance: Support executive-led projects, coordinate and monitor deliverables; conduct research and prepare briefing materials; track deadlines.
• Confidentiality and Compliance: Uphold strict confidentiality and ensure adherence to company policies and compliance requirements.

Kenntnisse

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Prioritization

Ausbildung

BA in Business Administration

Tools

MS Office Suite

Digital collaboration platforms

Jobbeschreibung

SPECIFIC DUTIES AND RESPONSIBILITIES

1. Executive Administrative Support

Manage and maintain executive calendars, appointments, and travel arrangements.

Prepare, review, and organize correspondence, reports, and presentations.

Ensure proper documentation, filing, and safekeeping of confidential records.

2. Meeting and Event Coordination

Organize and schedule meetings, including agenda preparation and minutes

documentation.

Ensure timely distribution of materials and monitor follow-up actions.

Coordinate executive participation in corporate events and engagements.

3. Communication Management

Screen calls, emails, and inquiries, ensuring appropriate and timely responses.

Draft and issue official communications on behalf of the President and COO.

Maintain professional relationships with internal and external stakeholders.

4. Project and Task Assistance

Provide support in executive-led projects, including coordination and monitoring of

deliverables.

Conduct research and prepare briefing materials as required.

Track deadlines and ensure timely completion of assigned tasks.

5. Confidentiality and Compliance

Uphold strict confidentiality in handling sensitive information.

Ensure adherence to company policies, procedures, and compliance requirements.

Demonstrate integrity, discretion, and professionalism in all responsibilities.

IV. JOB SPECIFICATION

A.

Education

Bachelor’s degree in Business Administration, Office Management, Communication, or

related field.

B.

Experience

Minimum of 5 years’ experience in executive support or administrative management.

Demonstrated ability to manage complex schedules and high-level communications.

Experience in corporate or financial services environment preferred.

C.

Skills Requirements

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in MS Office Suite and digital collaboration platforms.

Ability to multitask and prioritize effectively under pressure