Executive Admin & Bookkeeping Specialist

Outsourcey; Pateros; On-site; PHP 450,000 - 700,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Team leadership exposure

Job summary

Outsourcey is seeking an experienced Executive Assistant to support our leadership team in the Philippines. The role focuses on invoicing, contracts, and daily administrative tasks across operations, finance, and client relations.

Ideal candidates bring 4–5 years in executive support, strong Google Workspace and QuickBooks skills, exceptional English communication, and keen attention to detail. This is a full-time, on-site position offering growth opportunities within a dynamic BPO environment.

Qualifications

• Minimum 4–5 years in executive assistance, operations, or administrative support.
• Advanced skills in Google Workspace (Sheets, Slides, Drive) and QuickBooks.
• Clear and professional English communication with clients and team members.
• Strong organizational skills: scheduling, prioritization, high accuracy in fast-paced environments.
• Self-starter with initiative to identify solutions and drive tasks independently.
• Attention to detail and research for contracts, invoices, and databases.

Responsibilities

• Manage invoicing and contracts: prepare, send, and organize documents.
• Email and calendar management: respond to emails, schedule client appointments.
• Research and client outreach: conduct industry research and track bids.
• KPI dashboard maintenance: update dashboards to reflect current metrics.
• Database review and reporting: review records and generate concise leadership reports.
• Administrative organization: maintain Google Drive, create Google Slides presentations.

Skills

Executive support

Admin support

Google Workspace

QuickBooks

English proficiency

Scheduling

Research

Detail orientation

Tools

Google Workspace

QuickBooks

Job description

Outsourcey is seeking an experienced Executive Assistant to support our leadership team in the Philippines. The role focuses on invoicing, contracts, and daily administrative tasks across operations, finance, and client relations.

Ideal candidates bring 4–5 years in executive support, strong Google Workspace and QuickBooks skills, exceptional English communication, and keen attention to detail. This is a full-time, on-site position offering growth opportunities within a dynamic BPO environment.