Executive Administrative Bookkeeper

Outsourcey; Pateros; On-site; PHP 450,000 - 700,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Team leadership exposure

Job summary

Outsourcey is seeking an experienced Executive Assistant to support our leadership team in the Philippines. The role focuses on invoicing, contracts, and daily administrative tasks across operations, finance, and client relations.

Ideal candidates bring 4–5 years in executive support, strong Google Workspace and QuickBooks skills, exceptional English communication, and keen attention to detail. This is a full-time, on-site position offering growth opportunities within a dynamic BPO environment.

Qualifications

• Minimum 4–5 years in executive assistance, operations, or administrative support.
• Advanced skills in Google Workspace (Sheets, Slides, Drive) and QuickBooks.
• Clear and professional English communication with clients and team members.
• Strong organizational skills: scheduling, prioritization, high accuracy in fast-paced environments.
• Self-starter with initiative to identify solutions and drive tasks independently.
• Attention to detail and research for contracts, invoices, and databases.

Responsibilities

• Manage invoicing and contracts: prepare, send, and organize documents.
• Email and calendar management: respond to emails, schedule client appointments.
• Research and client outreach: conduct industry research and track bids.
• KPI dashboard maintenance: update dashboards to reflect current metrics.
• Database review and reporting: review records and generate concise leadership reports.
• Administrative organization: maintain Google Drive, create Google Slides presentations.

Skills

Executive support

Admin support

Google Workspace

QuickBooks

English proficiency

Scheduling

Research

Detail orientation

Tools

Google Workspace

QuickBooks

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements

• Experience in Administrative Roles: Minimum of 4-5 years of experience in executive assistance, operations, or administrative support, preferably within the security services or similar industries.
• Proficiency in Technology: Advanced skills in Google Workspace (Sheets, Slides, Drive), QuickBooks, and other relevant tools to manage daily tasks and reporting effectively.
• Exceptional Writing and Communication Skills: Clear and professional written and verbal English communication, with minimal accent, to interact seamlessly with clients and team members.
• Strong Organizational Abilities: Demonstrated ability to prioritize tasks, manage schedules, and maintain a high degree of accuracy in a fast-paced environment.
• Self-Starter with Initiative: Proven ability to hit the ground running, independently manage tasks, and proactively identify solutions to challenges.
• Attention to Detail and Research Skills: Sharp eye for detail in contracts, invoices, and databases, coupled with the ability to perform in-depth industry research.

Core responsibilities

• Manage Invoicing and Contracts: Oversee accurate and timely invoicing, prepare and send out contracts, and ensure all documents are well-organized and accessible.
• Email and Calendar Management: Monitor and respond to emails, schedule appointments with clients, and maintain seamless communication on behalf of the executive team.
• Research and Client Outreach: Conduct industry research to identify potential clients, track upcoming bids, and assist with maintaining a robust client pipeline.
• KPI Dashboard Maintenance: Regularly update and manage KPI dashboards, ensuring metrics are current and aligned with organizational goals.
• Database Review and Reporting: Review internal databases for potential business opportunities, update records, and generate concise reports for leadership review.
• Administrative Organization: Maintain an organized Google Share Drive, create presentations using Google Slides, and streamline processes to improve efficiency.

Benefits

• Competitive salaryOpportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.