Virtual Assistant & Admin Specialist — Growth & Impact

Outsourcey; Pateros; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

HR function shaping opportunities

Job summary

Outsourcey in the Philippines is seeking a proactive virtual assistant/administrative assistant to support busy executives and teams. You will manage emails, calendars, prepare documents, and serve as a primary point of contact for clients.

Ideal candidates have 2–3 years of relevant experience, excellent communication, strong organizational skills, and proficiency with Microsoft Office, CRM tools, OneDrive and SharePoint.

Qualifications

• 2-3 years proven experience as a virtual assistant or administrative assistant.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities to handle multiple tasks.
• Proficiency in digital communication tools and office software, including Microsoft - preference for prior CRM experience.
• Ability to work independently, meet deadlines, and adapt to new tasks.
• Attention to detail and discretion when handling sensitive information.

Responsibilities

• Manage emails, calendars, and appointments efficiently.
• Prepare documents, reports, and presentations as required.
• Serve as a point of contact for clients and stakeholders.
• Draft and proofread emails, memos, and other communications.
• Conduct research and gather information to support projects and tasks.
• Organize tasks, deadlines, and deliverables, coordinating project logistics and maintaining digital files.
• Record emails and information where appropriate (on Onedrive and Sharepoint).
• Record billing times and information on Actionstep.

Skills

Virtual Assistant

Administrative Support

Communication Skills

Office Software

CRM Experience

Independent Worker

Attention to Detail

Tools

Onedrive

Sharepoint

Actionstep

Job description

Outsourcey in the Philippines is seeking a proactive virtual assistant/administrative assistant to support busy executives and teams. You will manage emails, calendars, prepare documents, and serve as a primary point of contact for clients.

Ideal candidates have 2–3 years of relevant experience, excellent communication, strong organizational skills, and proficiency with Microsoft Office, CRM tools, OneDrive and SharePoint.