Event Planner

Show Biz Town, Inc.; Makati; On-site; PHP 300,000 - 540,000; Full time

Job summary

Show Biz Town, Inc. is seeking an experienced events coordinator to plan, organize, and coordinate all event details from concept development to execution.

You will manage timelines, program flow, and venue coordination to deliver high-quality events that meet client expectations. You will collaborate with venues, suppliers, and production teams, contributing ideas for stage design and audience engagement while assisting with budgeting and post-event reporting.

Qualifications

• Bachelor’s degree or relevant background in Event Management, Hospitality Management, Tourism, Marketing, Communications, or a related field.
• Proven experience in event planning, coordination, or event production.
• Strong organizational and project management skills, with the ability to manage multiple tasks, timelines, and event requirements.
• Experience coordinating with clients, venues, suppliers, contractors, and service providers.
• Strong attention to detail in preparing event plans, timelines, checklists, contracts, permits, and other event documents.
• Creative and able to contribute ideas for event concepts, themes, stage design, program flow, and audience engagement.
• Basic knowledge of event budgeting, expense monitoring, and cost control.
• Excellent communication and interpersonal skills for client coordination and team collaboration.
• Able to work effectively with Visual, Production, Marketing, and other event teams.
• Able to work under pressure and resolve issues quickly during event setup and execution.
• Willing to work flexible hours, weekends, holidays, and on-site during events when required.
• Willing to travel to event venues and locations as needed.
• Strong problem-solving, decision-making, and multitasking abilities.
• Portfolio or sample of previous event projects is an advantage.

Responsibilities

• Plan, organize, and coordinate all event details from concept to execution.
• Develop event themes, timelines, and program flow.
• Coordinate with venues, suppliers, and service providers and arrange catering, equipment, and decorations.
• Provide creative input for stage design, program segments, and audience engagement.
• Assist in budget preparation and monitoring; track expenses for cost control.
• Communicate with clients for event details and updates and ensure requests are implemented.
• Prepare event checklists, materials, and documents; ensure readiness before day-of events.
• Provide on-site support during event setup, execution, and post-event tasks.

Skills

Organization

Project management

Communication

Interpersonal skills

Creativity

Time management

Education

Bachelor’s degree in Event Management or related field

Job description

About the role

Responsible for planning, organizing, and coordinating all event details from concept development to execution, ensuring that events are delivered smoothly and meet client and company expectations.

Key responsibilities

Event Concept & Planning

• Develop event themes, concepts, and program flow
• Prepare event timelines and detailed planning schedules
• Understand client requirements and translate them into workable plans

Event Coordination

• Coordinate with venues, suppliers, and service providers
• Arrange catering, equipment, decorations, and event materials
• Ensure permits, contracts, and requirements are completed

Creative Input

• Suggest ideas for stage design, program segments, and audience engagement
• Work with Visual and Production teams to align creative direction

Budget Assistance

• Help prepare and monitor event budgets
• Track event expenses and ensure cost efficiency

Client Communication

• Communicate with clients regarding event details and updates
• Ensure client requests are properly implemented

Logistics Preparation

• Prepare event checklists, materials, and documents
• Ensure all items and equipment are ready before event day

Event Day Support

• Be present during event setup and execution
• Monitor program flow and support event team
• Assist in resolving issues on-site

Post-Event Tasks

• Assist in post-event reporting and documentation
• Gather feedback and suggest improvements

About you

• Bachelor’s degree or relevant background in Event Management, Hospitality Management, Tourism, Marketing, Communications, or a related field.
• Proven experience in event planning, coordination, or event production.
• Strong organizational and project management skills, with the ability to manage multiple tasks, timelines, and event requirements.
• Experience coordinating with clients, venues, suppliers, contractors, and service providers.
• Strong attention to detail in preparing event plans, timelines, checklists, contracts, permits, and other event documents.
• Creative and able to contribute ideas for event concepts, themes, stage design, program flow, and audience engagement.
• Basic knowledge of event budgeting, expense monitoring, and cost control.
• Excellent communication and interpersonal skills for client coordination and team collaboration.
• Able to work effectively with Visual, Production, Marketing, and other event teams.
• Able to work under pressure and resolve issues quickly during event setup and execution.
• Willing to work flexible hours, weekends, holidays, and on-site during events when required.
• Willing to travel to event venues and locations as needed.
• Strong problem-solving, decision-making, and multitasking abilities.
• Portfolio or sample of previous event projects is an advantage.