Events & Logistic Support Coordinator

Philippine Dragon Media Network Corp.; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A reputable media organization in Metro Manila is seeking an experienced Event Coordinator to oversee logistics and support for various events. This role requires at least 2 years of experience in event coordination and a bachelor's degree in a relevant field. Strong communication and organizational skills, along with established supplier relationships, are essential. The position offers a dynamic working environment and opportunities for growth.

Qualifications

• Minimum 2 years of experience in event coordination or a related field.
• Established relationships with a variety of event suppliers and vendors.
• Understanding of event production elements, including lighting, sound, and staging.

Responsibilities

• Assist in the setup and teardown of events.
• Support project managers and event leads in executing events.
• Coordinate deliveries, inventory movement, and logistics tracking.

Skills

Event coordination

Communication

Problem-solving

Multitasking

Education

Bachelor's Degree in Hospitality Management

Bachelor's Degree in Tourism

Bachelor's Degree in Marketing

Bachelor's Degree in Communication

Tools

Event management software

Job description

Key Responsibilities

1. Event Logistics & Support

• Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
• Coordinate deliveries, inventory movement, and logistics tracking
• Ensure event assets and equipment are properly secured, labeled, and transported
• Support venue preparation, supplier coordination, and loading/unloading of materials

2. Project Assistance

• Support project managers and event leads in administrative and physical event execution
• Attend meetings or venue oculars when needed and provide post-meeting summaries
• Document event processes(e.g., setup photos, checklists, logistic reports)
• Liquidation reports/ Post report

3. Supplier & Vendor Coordination

• Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
• Follow up with suppliers on production and delivery timelines and report to event lead
• Assist in booking logistics-related services such as van rentals, transport, manpower, etc.
• Maintain a basic tracker of vendor contact details, rates, and reliability

4. Manpower Sourcing & Management

• Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
• Assist in briefing, assigning tasks, and monitoring performance of support staff during event days
• Maintain a roster of reliable freelancers and volunteers for future use

5. Internal Support

• Ensure warehouse or storage areas are organized and up to date
• Help manage event material inventory and flag low stocks to the team
• Support general office/event errands as needed
• Support in procurement for event needs

6. Other Duties

• Perform other related tasks or assignments as required by the management and project needs

Qualifications

• Education: Bachelor\'s Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
• Proven Experience: Minimum 2 years of experience in event coordination or a related field
• Supplier Network: Established relationships with a variety of event suppliers and vendors
• Production Knowledge: Understanding of event production elements, including lighting, sound, and staging
• PR Skills: Ability to generate positive media coverage and manage public relations for events
• Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
• Problem-Solving Skills: Ability to think critically and resolve issues calmly and efficiently
• Independent & Resourceful: A self-starter who can take initiative and complete tasks with minimal supervision

Bonus Skills

• Leadership Potential: Demonstrated ability to motivate and guide others
• Creative Flair: A knack for bringing fresh and innovative ideas to the table
• Tech Savviness: Proficiency in event management software and online tools