Event Assistant

Philippine Dragon Media Network (菲龙网 Fei Long Wang); Makati; On-site; PHP 279,000 - 424,000; Full time

Job summary

Philippine Dragon Media Network (Fei Long Wang) is seeking an organized and proactive Event Assistant to support planning, proposal development, coordination, and execution of company events and activations. You will work with multiple teams and suppliers from the initial planning through client presentation, ingress, event, and egress.

The ideal candidate will thrive in a fast-paced environment, develop professional event proposals and decks, and provide hands-on support across planning,

Qualifications

• Fresh graduates with a bachelor’s degree in Hospitality Management, Tourism Management, Marketing, Communications, or related field.
• At least 1 year of experience in event coordination, operations, production, or related role.
• Experience in preparing event proposals, pitch decks, or client presentations is an advantage.

Responsibilities

• Assist in planning, preparation, coordination, and execution of company events, activations, launches, tournaments, and other projects.
• Develop event concepts, themes, activities, timelines, and overall event plans based on client requirements.
• Coordinate with internal teams to ensure deliverables and timelines are monitored and completed.
• Conduct site visits to assess venue requirements, layouts, logistics, and setup needs.
• Create and develop event proposal decks, presentation decks, and other client-facing materials.
• Present event proposals and execution plans to clients and stakeholders.
• Assist in sourcing manpower, suppliers, and other event resources as needed.
• Monitor event budgets, quotes, and logistical documents.
• Maintain organized and accurate client-facing decks and materials.
• Support client, guest, and stakeholder coordination during events.
• Prepare event checklists, monitoring sheets, and reports.

Skills

Event coordination

Proposal development

Communication

Education

Bachelor's degree in Hospitality Management, Tourism Management, Marketing, or related field

Job description

Job Summary

We are looking for a highly organized, proactive, creative, and hands-on

EVENT ASSISTANT

Job Summary

Job Summary

We are looking for a highly organized, proactive, creative, and hands-on Event Assistant to support the planning, proposal development, coordination, and execution of company events, activations, and other projects.

The ideal candidate is someone who can work well in a fast-paced environment, coordinate with different teams and suppliers, develop professional event proposals and presentation decks, and provide hands-on support from the initial planning stage through client presentation, event ingress, event proper, and egress.

Key Responsibilities

Event Planning & Coordination

• Assist in the planning, preparation, coordination, and execution of company events, activations, launches, tournaments, and other projects.
• Assist in developing event concepts, themes, activities, timelines, and overall event plans based on client or project requirements.
• Coordinate with internal teams to ensure that event requirements, deliverables, and timelines are properly monitored and completed.
• Assist in conducting site visits and oculars to assess venue requirements, layouts, logistics, and event setup needs.

Proposal Development & Client Presentation

• Create and develop event proposal decks, presentation decks, pitch decks, and other client-facing materials.
• Assist in preparing event concepts, proposed activities, timelines, budgets, layouts, manpower requirements, and other relevant details for inclusion in proposals.
• Gather information and materials from the creative, operations, logistics, and other relevant teams for the development of proposal decks.
• Present or assist in presenting event proposals, concepts, and execution plans to clients and stakeholders.
• Clearly communicate event concepts, proposed plans, logistics, and execution details during client presentations.
• Revise proposals and presentation materials based on client feedback, project requirements, and internal direction.
• Ensure that all client-facing decks and presentation materials are organized, accurate, professional, and aligned with the project objectives.

Event Logistics & Production

• Support event ingress and egress, including setup, deployment, pull-out, and proper turnover of event equipment and materials.
• Coordinate with suppliers, contractors, venues, and third-party partners regarding event requirements, schedules, deliveries, and setup.
• Assist in sourcing and coordinating event manpower, suppliers, talents, and other event-related resources as needed.
• Monitor event requirements, equipment, materials, stocks, and other logistical needs before and during the event.
• Ensure that event-related materials and equipment are properly accounted for before and after each event.
• Help ensure that event areas, materials, equipment, and other requirements are properly organized and ready for use.

Client, Guest & Stakeholder Coordination

• Assist in communicating with clients, guests, partners, suppliers, talents, and other stakeholders professionally and courteously.
• Support client and guest coordination during events and assist in addressing event-related requests or concerns.
• Assist in event registration, guest assistance, talent coordination, and other event operations when needed.
• Maintain good working relationships with suppliers, partners, manpower, and other event stakeholders.

Documentation & Administrative Support

• Prepare and maintain event-related checklists, monitoring sheets, reports, proposals, presentations, and other documentation.
• Assist in monitoring event budgets, purchase requirements, supplier quotations, and other logistical documents when assigned.
• Keep track of event deliverables, deadlines, and pending requirements.
• Perform other event-related and administrative tasks that may be assigned by management.

Qualifications

• Fresh graduates from Bachelor's degree in Hospitality Management, Tourism Management, Marketing, Communication, or a related field.
• At least a year of experience in event coordination, event operations, production, or a related role.
• Experience in preparing event proposals, pitch decks, presentation decks, or client presentations is an advantage.