Event Assistant

Philippine Dragon Media Network Corp.; Makati; On-site; PHP 290,000 - 424,000; Full time

Job summary

Philippine Dragon Media Network Corp. is seeking an organized and proactive Event Assistant to support planning, coordination, and execution of company events, activations, and related projects in Makati, Metro Manila.

The role requires strong presentation skills, familiarity with PowerPoint and Canva, and the ability to work collaboratively with multiple teams. On-site work, weekends, and travel to venues may be required.

Qualifications

• Fresh graduates from Bachelor’s degree in Hospitality Management, Tourism Management, Marketing, Communication, or related field.
• At least one year of experience in event coordination, operations, production, or related role.
• Experience preparing event proposals, pitch decks, or client presentations is an advantage.
• Strong organizational, coordination, and project management skills.
• Excellent communication and interpersonal skills.
• Strong presentation skills and confidence presenting to clients.
• Experience coordinating with suppliers, venues, manpower, and partners is a plus.
• Proficient in PowerPoint, Canva, Google Slides, or similar tools.
• Willing to work on-site and during weekends or holidays when required by events.

Responsibilities

• Assist in planning, preparation, coordination, and execution of events, activations, launches, tournaments, and projects.
• Develop event concepts, themes, activities, timelines, and overall event plans based on client requirements.
• Coordinate with internal teams to ensure deliverables and timelines are monitored and completed.
• Conduct site visits and oculars to assess venue requirements, layouts, logistics, and setup needs.
• Create and develop event proposal decks, presentation decks, and other client-facing materials.
• Prepare concepts, activities, timelines, budgets, layouts, and manpower details for proposals.
• Gather information from creative, operations, logistics, and other teams for proposal decks.
• Present event proposals and execution plans to clients and stakeholders, and revise materials based on feedback.
• Ensure client-facing decks and materials are accurate, organized, and aligned with objectives.

Skills

PowerPoint

Canva

Google Slides

Presentation skills

Organizational skills

Project coordination

Communication

Team collaboration

Education

Bachelor's degree: Hospitality Management, Tourism Management, Marketing or Communications

Tools

PowerPoint

Job description

EVENT ASSISTANT

JOB SUMMARY

We are looking for a highly organized, proactive, creative, and hands‑on Event Assistant to support the planning, proposal development, coordination, and execution of company events, activations, and other projects.

The ideal candidate is someone who can work well in a fast‑paced environment, coordinate with different teams and suppliers, develop professional event proposals and presentation decks, and provide hands‑on support from the initial planning stage through client presentation, event ingress, event proper, and egress.

KEY RESPONSIBILITIES

Event Planning & Coordination

• Assist in the planning, preparation, coordination, and execution of company events, activations, launches, tournaments, and other projects.
• Assist in developing event concepts, themes, activities, timelines, and overall event plans based on client or project requirements.
• Coordinate with internal teams to ensure that event requirements, deliverables, and timelines are properly monitored and completed.
• Assist in conducting site visits and oculars to assess venue requirements, layouts, logistics, and event setup needs.

Proposal Development & Client Presentation

• Create and develop event proposal decks, presentation decks, pitch decks, and other client‑facing materials.
• Assist in preparing event concepts, proposed activities, timelines, budgets, layouts, manpower requirements, and other relevant details for inclusion in proposals.
• Gather information and materials from the creative, operations, logistics, and other relevant teams for the development of proposal decks.
• Present or assist in presenting event proposals, concepts, and execution plans to clients and stakeholders.
• Clearly communicate event concepts, proposed plans, logistics, and execution details during client presentations.
• Revise proposals and presentation materials based on client feedback, project requirements, and internal direction.
• Ensure that all client‑facing decks and presentation materials are organized, accurate, professional, and aligned with the project objectives.

Event Logistics & Production

• Support event ingress and egress, including setup, deployment, pull‑out, and proper turnover of event equipment and materials.
• Coordinate with suppliers, contractors, venues, and third‑party partners regarding event requirements, schedules, deliveries, and setup.
• Assist in sourcing and coordinating event manpower, suppliers, talents, and other event‑related resources as needed.
• Monitor event requirements, equipment, materials, stocks, and other logistical needs before and during the event.
• Ensure that event‑related materials and equipment are properly accounted for before and after each event.
• Help ensure that event areas, materials, equipment, and other requirements are properly organized and ready for use.

Client, Guest & Stakeholder Coordination

• Assist in communicating with clients, guests, partners, suppliers, talents, and other stakeholders professionally and courteously.
• Support client and guest coordination during events and assist in addressing event‑related requests or concerns.
• Assist in event registration, guest assistance, talent coordination, and other event operations when needed.
• Maintain good working relationships with suppliers, partners, manpower, and other event stakeholders.

Documentation & Administrative Support

• Prepare and maintain event‑related checklists, monitoring sheets, reports, proposals, presentations, and other documentation.
• Assist in monitoring event budgets, purchase requirements, supplier quotations, and other logistical documents when assigned.
• Keep track of event deliverables, deadlines, and pending requirements.
• Perform other event‑related and administrative tasks that may be assigned by management.

QUALIFICATIONS

• Fresh graduates from Bachelor's degree in Hospitality Management, Tourism Management, Marketing, Communication, or a related field.
• At least a year of experience in event coordination, event operations, production, or a related role.
• Experience in preparing event proposals, pitch decks, presentation decks, or client presentations is an advantage.
• Strong organizational, coordination, and project management skills.
• Excellent communication and interpersonal skills.
• Strong presentation skills and confidence in presenting ideas and proposals to clients.
• Experience coordinating with suppliers, contractors, venues, manpower, and other event partners is an advantage.
• Proficient in PowerPoint, Canva, Google Slides, or similar presentation tools.
• Can work under pressure and in a fast‑paced, deadline‑driven environment.
• Willing to work on‑site and during weekends, holidays, or extended hours when required by events.
• Willing to travel or report to different event venues as needed.
• Proactive, resourceful, detail‑oriented, and highly organized.
• Ability to work independently while also collaborating effectively with different teams.

PREFERRED QUALIFICATIONS

• Previous experience handling corporate/university‑wide/academic events, brand activations, product launches, tournaments, conferences, or large‑scale events.
• Experience creating and presenting event proposals or pitches directly to clients or management.
• Familiarity with event production requirements and on‑ground operations.
• Existing network of event suppliers, manpower, talents, or production partners is an advantage.
• Experience in handling multiple event requirements and coordinating with various stakeholders simultaneously.
• Creative eye for developing event concepts and professional presentation materials.