Documentation Coordinator (Construction)

3E Hitech Solutions Inc.; Makati; On-site; PHP 335,000 - 502,000; Full time

Job summary

3E Hitech Solutions Inc. in Makati seeks a detail-oriented Documentation Clerk to manage construction project files, permits, contracts, invoices and safety records, ensuring accuracy and timely retrieval.

You will maintain organized filing systems, prepare and distribute documents to clients, contractors and internal teams, verify completeness, track deadlines and support audits while safeguarding confidential information.

Responsibilities

• Receive, review and organize construction project documentation including permits, contracts, invoices, safety records and compliance certificates
• Maintain accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents when required
• Prepare and distribute project documentation to relevant stakeholders, including clients, contractors and internal teams
• Verify the completeness and accuracy of submitted documents before processing and archiving
• Track document expiration dates and deadlines, providing timely reminders to project managers and relevant parties
• Coordinate with various departments to collect outstanding documentation and ensure timely submission
• Assist in the preparation of project reports and summaries that require compilation of existing documentation
• Support compliance and auditing processes by providing organized documentation packages upon request
• Maintain confidentiality and ensure proper handling of sensitive project information
• Perform data entry tasks accurately and efficiently into project management systems and databases

Job description

RESPONSIBILITIES:

• Receive, review and organize construction project documentation including permits, contracts, invoices, safety records and compliance certificates

• Maintain accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents when required

• Prepare and distribute project documentation to relevant stakeholders, including clients, contractors and internal teams

• Verify the completeness and accuracy of submitted documents before processing and archiving

• Track document expiration dates and deadlines, providing timely reminders to project managers and relevant parties

• Coordinate with various departments to collect outstanding documentation and ensure timely submission

• Assist in the preparation of project reports and summaries that require compilation of existing documentation

• Support compliance and auditing processes by providing organized documentation packages upon request

• Maintain confidentiality and ensure proper handling of sensitive project information

• Perform data entry tasks accurately and efficiently into project management systems and databases