Documentation/Operations Coordinator (Construction)

3E Hitech Solutions Inc.; Makati; On-site; PHP 223,000 - 446,000; Full time

Job summary

3E Hitech Solutions Inc. in Makati is seeking a detail-oriented documents coordinator to organize construction project documentation, including permits, contracts, invoices, safety records and compliance certificates, ensuring completeness and accessibility.

You will maintain filing systems, prepare documentation for clients, contractors and internal teams, verify submissions, track expirations, and support audits with organized packages while handling sensitive information with confidentiality.

Responsibilities

• Receive, review and organize construction project documentation including permits, contracts, invoices, safety records and compliance certificates
• Maintain accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents when required
• Prepare and distribute project documentation to relevant stakeholders, including clients, contractors and internal teams
• Verify the completeness and accuracy of submitted documents before processing and archiving
• Track document expiration dates and deadlines, providing timely reminders to project managers and relevant parties
• Coordinate with various departments to collect outstanding documentation and ensure timely submission
• Assist in the preparation of project reports and summaries that require compilation of existing documentation
• Support compliance and auditing processes by providing organized documentation packages upon request
• Maintain confidentiality and ensure proper handling of sensitive project information
• Perform data entry tasks accurately and efficiently into project management systems and databases

Job description

RESPONSIBILITIES:

• Receive, review and organize construction project documentation including permits, contracts, invoices, safety records and compliance certificates

• Maintain accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents when required

• Prepare and distribute project documentation to relevant stakeholders, including clients, contractors and internal teams

• Verify the completeness and accuracy of submitted documents before processing and archiving

• Track document expiration dates and deadlines, providing timely reminders to project managers and relevant parties

• Coordinate with various departments to collect outstanding documentation and ensure timely submission

• Assist in the preparation of project reports and summaries that require compilation of existing documentation

• Support compliance and auditing processes by providing organized documentation packages upon request

• Maintain confidentiality and ensure proper handling of sensitive project information

• Perform data entry tasks accurately and efficiently into project management systems and databases