Construction Document Controller

SM Development Corporation; Cagayan de Oro; On-site; PHP 335,000 - 558,000; Full time

Job summary

SM Development Corporation is seeking a detail-oriented Documentation Specialist to support project managers in monitoring unit deliverables, preparing turnover documents, and coordinating with contractors and consultants. You will track progress, compile reports, and ensure compliance with safety and quality standards on-site.

The role requires an engineering-related degree and at least three years in project documentation and document control, with strong organizational and communication

Qualifications

• Engineering graduate with relevant field.
• At least three (3) years in project documentation and document control.
• Familiar with construction project documentation processes and requirements.
• Knowledge of document control systems, coding, filing, and records management.
• Experience in preparing, tracking, and distributing project documents (drawings, reports, transmittals).
• Strong knowledge of document numbering and coding in construction/project management.
• Proficient in Microsoft Office tools.
• Strong organizational, communication, and coordination skills.
• Detail-oriented with ability to manage multiple documents with accuracy.
• Coordinate with project teams, consultants, contractors, and stakeholders regarding documentation.

Responsibilities

• Assist the Project Manager in monitoring progress of unit deliverables.
• Support preparation, verification, and submission of turnover documentation.
• Coordinate with contractors, subcontractors, and consultants on day-to-day activities.
• Track progress reports, cost updates, and scope changes for endorsement to the Project Manager.
• Prepare draft project reports, meeting minutes, and presentations for review and submission.
• Conduct site inspections to monitor safety, housekeeping, and quality standards.
• Assist in identifying risks/issues and escalation to the Project Manager for resolution.
• Perform assigned tasks and provide administrative and technical support for smooth project execution.

Skills

Document control

Engineering background

Project documentation

MS Office

Organizational skills

Communication & coordination

Attention to detail

Stakeholder coordination

Education

Engineering degree

Tools

Microsoft Office

Job description

DUTIES AND RESPONSIBILITIES

• Assist the Project Manager in monitoring progress of unit deliverables for residential, parking, and common areas.

• Support the preparation, verification, and submission of turnover documentation.

• Coordinate with contractors, subcontractors, and consultants on day-to-day project activities.

• Track progress reports, cost updates, and scope changes for endorsement to the Project Manager.

• Prepare draft project reports, meeting minutes, and presentations for review and submission.

• Conduct site inspections to monitor compliance with safety, housekeeping, and quality standards.

• Assist in identifying risks/issues and escalation to the Project Manager for resolution.

• Perform assigned tasks and provide administrative and technical support for smooth project execution.

JOB QUALIFICATIONS AND SKILLS REQUIRED

• Must be a graduate of any Engineering-related course.

• Must have at least three (3) years of relevant experience in project documentation and document control.

• Must have knowledge and experience in construction project documentation processes, procedures, and requirements.

• Must be familiar with document control systems, document coding, filing standards, and records management procedures.

• Must be knowledgeable in the preparation, monitoring, tracking, and distribution of project documents, including drawings, reports, transmittals, and technical correspondences.

• Must have strong knowledge of document numbering and coding systems used in construction and project management.

• Must be proficient in Microsoft Office applications.

• Must possess strong organizational, communication, and coordination skills.

• Must be detail-oriented and capable of handling multiple project documents while ensuring accuracy, completeness, and timely submission.

• Must be able to coordinate effectively with project teams, consultants, contractors, and other stakeholders regarding documentation requirements and document status.