Document Controller

QuestServ Solutions Inc.; Pampanga; On-site; PHP 279,000 - 390,600; Full time

Job summary

A document management solutions provider in Pampanga is seeking a Document Management Specialist to oversee document life cycles from creation to archiving. The successful candidate will also ensure compliance with company standards through quality control and communication. A college diploma or equivalent experience in administrative roles is required, along with proficiency in document management systems and MS Office. Strong organizational skills are essential for maintaining record accuracy.

Qualifications

• High level of accuracy in maintaining records.
• Strong knowledge of document management systems and MS Office.
• Education typically requires a diploma or degree in administrative roles.

Responsibilities

• Handle the entire life cycle of documents from creation to archiving.
• Review documents for accuracy and compliance with standards.
• Manage the flow of documentation to ensure timely updates.

Skills

Organization and Attention to Detail

Software Proficiency

Communication Skills

Education

College diploma or university degree

Tools

Document Management Systems

MS Office (Word, Excel)

Job description

Responsibilities and Duties

• Document Management: Handling the entire life cycle of documents from creation to archiving. This includes scanning, sorting, and filing both electronic and hard‑copy documents.
• Quality Control & Compliance: Reviewing documents for accuracy, editing, and ensuring they comply with company standards and legal requirements.
• Distribution: Managing the flow of documentation, ensuring the right personnel receive the correct, updated documents at the right time.
• System Administration: Utilizing and updating EDMS, such as document management software, to organize and track files.
• Reporting: Producing document progress reports for senior management and maintaining accurate records of project data.
• Confidentiality: Ensuring sensitive information and contractual terms remain secure.
• Auditing: Conducting regular audits of document inventory.

Job Requirements

• Organization and Attention to Detail: High level of accuracy in maintaining records.
• Software Proficiency: Strong knowledge of document management systems (EDMS), MS Office (Word, Excel).
• Technical Knowledge: Familiarity with project terminology, especially if working in construction or engineering sectors.
• Communication Skills: Collaborating with colleagues to ensure smooth document flow.
• Education/Experience: Typically requires a college diploma, university degree, or equivalent experience in administrative roles.