Document Controller

CIRCLE SQUARE BUILDERS INC; Quezon City; On-site; PHP 446,000 - 781,000; Full time

Job summary

CIRCLE SQUARE BUILDERS INC is looking for a Document Controller to maintain and organize all incoming and outgoing project documents in construction environments.

You will monitor submissions, revisions, and approvals, ensure proper filing and version control across physical and electronic formats, and coordinate with project engineers, architects, suppliers, subcontractors and clients regarding document requirements.

Qualifications

• Bachelor's degree or equivalent in a related field is required.
• Experience of 1–2 years as Document Controller in construction or engineering is preferred.
• Knowledge of document control procedures and construction documentation is beneficial.

Responsibilities

• Maintain and organize all incoming and outgoing project documents
• Monitor document submissions, revisions, and approvals
• Ensure all documents are properly filed and updated in both physical and electronic formats
• Control and distribute updated drawings, plans, and technical documents to concerned departments and site personnel
• Prepare document transmittals and maintain tracking logs
• Coordinate with project engineers, architects, suppliers, subcontractors, and clients regarding document requirements
• Ensure proper version control of drawings and project documents
• Monitor deadlines for document submission and approval
• Prepare weekly and monthly document status reports
• Archive completed project documents for future reference

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Coordination

Education

Bachelor's Degree in Business Administration, Information Management, Engineering, Architecture, or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

About the role

Document Controller role responsible for maintaining and organizing all incoming and outgoing project documents in construction or engineering environments. The position involves monitoring document submissions, revisions, and approvals, ensuring proper filing and version control across physical and electronic formats, and coordinating with project engineers, architects, suppliers, subcontractors, and clients regarding document requirements.

Key responsibilities

• Maintain and organize all incoming and outgoing project documents
• Monitor document submissions, revisions, and approvals
• Ensure all documents are properly filed and updated in both physical and electronic formats
• Control and distribute updated drawings, plans, and technical documents to concerned departments and site personnel
• Prepare document transmittals and maintain tracking logs
• Coordinate with project engineers, architects, suppliers, subcontractors, and clients regarding document requirements
• Ensure proper version control of drawings and project documents
• Monitor deadlines for document submission and approval
• Prepare weekly and monthly document status reports
• Archive completed project documents for future reference

About you

• Bachelor's Degree in Business Administration, Information Management, Engineering, Architecture, or related field
• Minimum of 1-2 years experience as Document Controller in construction or engineering industry
• Knowledgeable in document control procedures and construction documentation
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organizational and time management skills
• Excellent communication and coordination skills
• Can work under pressure and handle multiple projects
• Detail-oriented and highly organized