Document Management Staff/Documentation Staff

Asia Peopleworks Inc.; Pasay; On-site; PHP 279,000 - 391,000; Full time

Job summary

A leading company in file management is seeking a dedicated individual to oversee the organization and maintenance of filing systems. Responsibilities include managing both physical and digital files, ensuring confidentiality, and assisting with the migration of records to digital formats. The role involves tracking document requests and generating reports as needed. Ideal candidates should possess strong organizational skills and a commitment to compliance processes.

Qualifications

• Experience organizing physical and digital filing systems.
• Ability to classify, label, and index records according to procedures.
• Familiarity with privacy regulations and internal standards.

Responsibilities

• Create, update, and maintain filing systems for easy retrieval.
• Classify, label, and index files according to procedures.
• Organize and maintain electronic files on company's server.
• Assist in migrating physical files to digital formats.
• Track and log document requests for proper handling.
• Ensure files are handled with confidentiality.
• Monitor file management processes for compliance.
• Assist employees with file organization and retrieval.
• Generate reports on file status, retention, and location.

Skills

File management

Digital archiving

Confidentiality

Document indexing

Tools

Document management system

Cloud storage

Scanning software

Job description

Responsibilities

• Create, update, and maintain filing systems (physical or digital) to ensure files are organized for easy retrieval.
• Classify, label, and index files, records, and documents according to established procedures and guidelines.
• Organize and maintain electronic files and documents on the company’s server, cloud storage, or document management system.
• Assist in migrating physical files to digital formats (scanning, indexing, uploading).
• Track and log document requests to ensure the proper handling and timely retrieval of files.
• Ensure all files are handled with confidentiality and in compliance with privacy regulations.
• Monitor file management processes to ensure compliance with internal standards and external regulations.
• Assist employees or departments with file organization, document retrieval, or filing-related issues.
• Generate reports on file status, retention schedules, and file location updates for internal or regulatory purposes.