Document Controller

6x6 Builders Corp.; Marikina; On-site; PHP 180,000 - 240,000; Full time

Job summary

6x6 Builders Corp. in Marikina, Metro Manila is seeking a detail-oriented Documents Clerk to organize and file records, coordinate with engineers and clients, and maintain confidentiality of important documents.

You will prepare agendas and minutes, encode data, track document status, and ensure compliance with company procedures.

Responsibilities

• Prepare, receive, organize, and file documents properly.
• Assign document numbers and track revisions.
• Handle incoming and outgoing correspondence (emails, letters, memos).
• Prepare meeting agendas and minutes of meetings.
• Maintain records such as reports, contracts, permits, and forms.
• Ensure confidentiality of important documents.
• Coordinate with engineers, supervisors, suppliers, and clients.
• Ensure documents comply with company standards and procedures.
• Encode data accurately in logs or tracking systems.
• Monitor document status (submitted, approved, revised, archived).
• Prepare document transmittals and registers.

Job description

Duties and Responsibilities

• Prepare, receive, organize, and file documents properly.
• Assign document numbers and track revisions.
• Handle incoming and outgoing correspondence (emails, letters, memos)
• Prepare meeting agendas and minutes of meetings.
• Maintain records such as reports, contracts, permits, and forms.
• Ensure confidentiality of important documents.
• Coordinate with engineers, supervisors, suppliers, and clients.
• Ensure documents comply with company standards and procedures.
• Encode data accurately in logs or tracking systems.
• Monitor document status (submitted, approved, revised, archived)
• Prepare document transmittals and registers.