Document Controller (Monday to Friday Work Schedule)

Regent Construction International Inc; Lapu-Lapu; On-site; PHP 201,000 - 312,000; Full time

Job summary

Regent Construction International Inc in Cebu City is seeking a Document Controller to establish and maintain an organized filing and document control system for the project.

You will receive, register and distribute project documents, ensure latest revisions are used, and log contractor submissions. This onsite role offers regular hours with potential for permanent employment after probation.

Qualifications

• Bachelor's degree in engineering
• 2 years experience as document controller in a construction company
• Willing to work onsite
• Must be a resident of Cebu City or nearby municipality; staff housing not provided
• Work Schedule: Monday to Friday
• Regular employee after probationary period

Responsibilities

• Establish and maintain an organized filing and document control system for the project
• Receive, register, classify, and distribute incoming and outgoing project documents
• Maintain the Document Control Log/Document Register and ensure all documents are properly recorded
• Ensure only the latest approved revision of drawings, specifications, and other controlled documents are circulated and used
• Monitor superseded, obsolete, or cancelled documents and archive appropriately
• Maintain electronic and hard-copy project records as required
• Ensure documents are properly named, coded, indexed, and stored for retrieval
• Control issuance and distribution of Drawings and Technical Documents
• Receive and log contractor submissions including Material Submittals, Shop Drawings, etc
• Route documents to engineer/consultant/PMO for review
• Control incoming/outgoing letters, memoranda, notices, transmittals, and emails
• Track responses from official correspondence
• Assist in handover document preparation
• Authority to return incomplete documents for correction
• Escalate overdue submissions to Construction Management Head
• Recommend improvements to document control and filing system
• Perform other tasks as assigned

Skills

Onsite work

Education

Bachelor's degree in engineering

Job description

Qualification:

• Bachelors degree in engineering course
• preferably with 2 yrs experience as document controller in a construction company
• willing to work onsite
• Must be a resident of Cebu City or a nearby municipality, as staff housing is not provided for this position.
• Work Schedule: Monday to Friday
• This is not project based employment and will be a regular employee upon passing the probationary period.

Duties and Responsibilities:

• 1. Establish and maintain an organized filing and document control system for the project.
• 2. Receive, register, classify, and distribute incoming and outgoing project documents.
• 3. Maintain the Document Control Log/Document Register and ensure all documents are properly recorded.
• 4. Ensure that only the latest approved revision of drawings, specifications, and other controlled documents are being circulated and used.
• 5. Monitor superseded, obsolete, or cancelled documents and ensure these are properly identified and archived.
• 6. Maintain both electronic and hard-copy project records when required.
• 7. Ensure documents are properly named, coded, indexed, and stored for easy retrieval.
• 8. Control the issuance and distribution of Drawings and Technical Documents.
• 9. Receive and log contractor submissions, including and not limited to Material Submittals, Shop Drawings, Method Statements, RFIs & RFA’s, Testing and Commissioning Documents, and others.
• 10. Ensure documents are properly routed to the appropriate engineer, consultant, PMO, or management representative for review.
• 11. Control incoming and outgoing letters, memoranda, notices, transmittals, and emails requiring official project records.
• 12. Track responses and required actions arising from official correspondence.
• 13. Assist in the preparation and compilation of documents required for project handover.
• 14. Document Controller shall have the authority to; Return incomplete or improperly identified documents for correction.
• 15. Escalate overdue document submissions or responses to the Construction Management Head.
• 16. Recommend improvements to the project's document control and filing system.
• 17. Performs other tasks that may be assigned from time to time.