Document Controller

JDS CONSTRUCTION PHILS., INC.; Makati; On-site; PHP 223,000 - 357,000; Full time

Job summary

A construction company in Makati is seeking a Document Controller to manage and oversee project documents. The ideal candidate will have a relevant degree and strong organizational skills, with the ability to work longer hours. Responsibilities include organizing, archiving, and ensuring compliance with document management standards. This is an entry-level full-time position.

Qualifications

• Must be able to work longer hours.
• Computer literate and well-versed with MS Office.
• Can manage both electronic and hard copy documents.
• Excellent verbal and written communication skills.
• Willing to work longer hours.

Responsibilities

• Organize and archive documents.
• Ensure Document Management procedures are followed.
• Make sure controlled copies of documents are distributed.
• Distribute controlled copies of latest approved documents to clients and suppliers.
• Perform general document control activities ( photocopying, scanning, and compliance checks).
• Retrieve documents as directed by staff or clients.
• Manage document flows in electronic and paper form.
• Process incoming documentation (registration in DMS, internal distribution, archiving).
• Process outgoing documentation (transmission to clients and suppliers).
• Establish and maintain the Master Document Register with the Project team.
• Ensure standardized forms and templates are used.
• Edit or review documents and maintain document control processes.
• Ensure drawings/documentation are identified, distributed, and filed.
• Monitor document reviews and approvals per schedule.
• Coordinate with project planner to monitor documentation progress.
• Communicate with Project Teams to ensure smooth handover and close-out.

Skills

Organized

Excellent verbal and written communication skills

Attention to detail

Education

Bachelors or College Degree in Information Technology, Office Administration, or equivalent

Tools

MS Office applications

Job description

Join to apply for the Document Controller role at JDS CONSTRUCTION PHILS., INC.

Overall Job Purpose

Manages and oversees documents for a particular project or for an entire organization. Ensures that proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

Professional Qualifications

• Bachelors or College Degree in Information Technology, Office Administration, or equivalent.
• Computer literate and well-versed with MS Office applications.
• Organized, Systematic and has keen eye to details.
• With excellent verbal and written communication skills.
• Willing to work longer hours.
• Will be assigned to our project site in Ayala, Makati.

General Duties and Responsibilities

• Organize and archive documents.
• Ensure Document Management procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Make sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
• General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
• Can handle the retrieval of documents either as directed by employees or clients.
• Manage all flows of documents either in electronic form or on paper support.
• Process incoming documentation (registration in the DMS, internal distribution, archiving).
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
• Establish and maintain the Master Document Register in cooperation with the Project team.
• Ensure the use of standardized forms and templates.
• Must edit or review documents. Implement and maintain document control processes and procedures.
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• Monitor technical documents review and approval in accordance with agreed schedule.
• Monitor documentation progress in cooperation with the project planner.
• Communicate and liaise with Project Teams, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Construction