DOCUMENT CONTROLLER/ADMIN STAFF

Philkonst Global Corporation; Mandaue; On-site; PHP 180,000 - 240,000; Full time

Job summary

Philkonst Global Corporation seeks an organized administrative coordinator to manage project documents and records across physical and digital formats. You will organize, maintain, and update documents; monitor submission and distribution; coordinate with project engineers, site personnel, and the Admin Department; track revisions; and prepare logs, transmittals, and status reports on a regular basis.

You must ensure deadlines are met, confidentiality is maintained, and filing systems remain

Responsibilities

• Organize, maintain, and update project documents, records, and files in both physical and digital formats.
• Monitor the submission, review, approval, and distribution of project documents, including plans, reports, contracts, permits, and other construction-related records.
• Maintain a proper filing and tracking system to ensure documents are complete, accurate, and easily accessible.
• Coordinate with project engineers, site personnel, and the Admin Department regarding document requests, submissions, and follow-ups.
• Track document revisions and ensure that updated drawings, plans, and instructions are properly recorded and distributed to concerned personnel.
• Monitor deadlines for document submissions and follow up on pending or incomplete requirements.
• Maintain confidentiality and proper handling of company and project records.
• Prepare document logs, transmittals, and status reports as required.
• Perform other related administrative duties as assigned.

Job description

Job Responsibilities:

• Organize, maintain, and update project documents, records, and files in both physical and digital formats.
• Monitor the submission, review, approval, and distribution of project documents, including plans, reports, contracts, permits, and other construction-related records.
• Maintain a proper filing and tracking system to ensure documents are complete, accurate, and easily accessible.
• Coordinate with project engineers, site personnel, and the Admin Department regarding document requests, submissions, and follow-ups.
• Track document revisions and ensure that updated drawings, plans, and instructions are properly recorded and distributed to concerned personnel.
• Monitor deadlines for document submissions and follow up on pending or incomplete requirements.
• Maintain confidentiality and proper handling of company and project records.
• Prepare document logs, transmittals, and status reports as required.
• Perform other related administrative duties as assigned.