Document Controller (6 months)

ProV International (Philippines), Inc.; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

ProV International (Philippines), Inc. is seeking an experienced practitioner to handle the Engineering Document Control Center (DCC) for worldwide operations.

You will manage document control for AutoCAD drawings, procedures, manuals and specifications, ensuring timely processing of edits and distributions. Responsibilities include maintaining DCC policies, prioritizing work, coordinating with multiple departments, and updating SOPs to Noble CAD standards.

Qualifications

• 1-3 years experience as office support or coordinator with handling administrative tasks.
• Experience in marine/offshore or drilling industries preferred for operations support.
• Ability to manage service requests and coordinate with stakeholders.
• Work independently and in teams across functions and disciplines.
• Understand and follow SOPs, quality management systems and asset apps.
• Strong written and verbal communication with collaborators.

Responsibilities

• Handle DCC workflows daily to deliver consistent service to the global organization.
• Follow DCC policies and procedures, including training materials and work instructions.
• Manage workload, prioritize tasks and update document status regularly.
• Maintain objectives and KPIs in line with department goals.
• Maintain DCC workspaces, processes, workflows, user groups and mail lists.
• Oversee Engineering Data Management system matters and changes.
• Coordinate tasks within the team and with Engineering, Operations and Corporate.
• Update drafting procedures to Noble CAD standards and data control practices.
• Perform document control tasks to keep content current in the system.

Skills

Office support

Coordinator

Administrative tasks

Job description

About the role

Handle engineering Document Control Center (DCC) for operations world-wide. On daily basis handling and process engineering document control services and support the global assets operating worldwide. Manage the process, handling of documents such as AutoCAD drawings, operational procedure, documents, technical manuals, specification, certificates and other documentation. Ensure accurate and timely handling and processing of modifications, editing, changes, upload, search, find and distribution of documents to relevant parties.

Key responsibilities

• Handle the DCC workflows in full and on daily basis, ensure top level service being provided to the global organization

• Ensure awareness and follow the DCC policies, guidelines, procedures, work instructions incl. training materials to process document efficiently with internally and externally

• Manage allocated workload, tasks and prioritize and process documents, including continuously update status

• Maintain own objectives and KPI's in line with department and overall KPI's

• Maintain and follow up on all workspaces, business processes, workflow, user groups, users and mail groups etc.

• Maintain and follow up on all allocated Engineering Data Management system related matters

• Monitor, follow up, prioritize, allocate and coordinate tasks within the Team and ensure progress

• Coordinate incoming and allocated projects from Engineering, Operations and Corporate Departments

• Update and oversee drafting procedures manual to Noble CAD standards, documents and data control practices

• Perform assigned document control tasks to maintain up-to-date and correct content in the engineering document management system

About you

• 1-3 Years experience as office support assistance, coordinator, with qualifications of administrative tasks

• Qualifications from marine, offshore or drilling industry in driving support services for technical operations

• Ability to handle and process service request, communicate and coordinate with relevant stakeholders

• Work independently and efficiently both individually and in teams, within groups, and across functions and multi discipline

• Learn, understand and follow the overall business plan, purpose, goals, structure and modelling

• Learn, understand and follow the Standard Operating Procedures (SOP), as per quality management system, ERP systems and/or asset management applications

• Have strong collaboration and communication skills, both verbal and written