Document Controller (6 months)

ProV International PH; Makati; On-site; PHP 300,000 - 420,000; Full time

Job summary

ProV International PH is seeking a DCC Coordinator to handle engineering document control for operations worldwide. You will manage documents such as AutoCAD drawings, SOPs, manuals, and certificates, ensuring accurate processing, updates, and distribution to stakeholders.

The role requires independent work within a multi-discipline team, adherence to SOPs and ERP systems, and strong communication to support the global assets and projects.

Qualifications

• Ability to handle and process service requests for technical operations
• Follow SOPs and quality management systems (QMS)
• Work with ERP systems and asset management applications
• Coordinate with stakeholders across functions
• Maintain timely and accurate document control workflows

Responsibilities

• Handle DCC workflows daily to provide top-level service to the global organization
• Follow DCC policies, guidelines, and procedures and training materials
• Manage workload, prioritize tasks, and update document statuses
• Maintain and monitor engineering data management system matters
• Coordinate projects from Engineering, Operations and Corporate Departments
• Update drafting procedures to Noble CAD standards and data control practices
• Assist internally and with third parties for production and execution of documents
• Provide progress updates and maintain effective communication with the DCC Manager and Team Lead

Skills

Communication skills

Team coordination

Independent work

Multidisciplinary collaboration

Tools

ProArc

ServiceNow

SharePoint

IFS

Novacura

MS Office (Outlook, Word, Excel, Teams)

AutoCAD

Job description

Handle engineering Document Control Center (DCC) for operations world-wide. On daily basis handling and process engineering document control services and support the global assets operating worldwide.

Manage the process, handling of documents such as AutoCAD drawings, operational procedure, documents, technical manuals, specification, certificates and other documentation.

Ensure accurate and timely handling and processing of modifications, editing, changes, upload, search, find and distribution of documents to relevant parties.

Qualifications:

• 1-3 Years experience as office support assistance, coordinator, with qualifications of administrative tasks.
• Qualifications from marine, offshore or drilling industry in driving support services for technical operations.
• Ability to handle and process service request, communicate and coordinate with relevant stakeholders.
• Work independently and efficiently both individually and in teams, within groups, and across functions and multi discipline.
• Learn, understand and follow the overall business plan, purpose, goals, structure and modelling.
• Learn, understand and follow the Standard Operating Procedures (SOP), as per quality management system, ERP systems and/or asset management applications.
• Have strong collaboration and communication skills, both verbal and written.

Essential Functions:

• Handle the DCC workflows in full and on daily basis, ensure top level service being provided to the global organization.
• Ensure awareness and follow the DCC policies, guidelines, procedures, work instructions incl. training materials to process document efficiently with internally and externally.
• Manage allocated workload, tasks and prioritize and process documents, including continuously update status.
• Maintain own objectives and KPI’s in line with department and overall KPI’s
• Maintain and follow up on all workspaces, business processes, workflow, user groups, users and mail groups etc.
• Maintain and follow up on all allocated Engineering Data Management system related matters.
• Monitor, follow up, prioritize, allocate and coordinate tasks within the Team and ensure progress.
• Coordinate incoming and allocated projects from Engineering, Operations and Corporate Departments.
• Update and oversee drafting procedures manual to Noble CAD standards, documents and data control practices.
• Provide assistance internally and to third party personnel in and outside the organization for production and/or execution, fabrication of documents assigned for special projects and purpose.
• Maintain a high standard for effective and timely communication by submitting progress/activity updates.
• Perform assigned document control tasks to maintain up-to-date and correct content in the engineering document management system.
• Handle Document Control Process & Business Process Management Applications, such as ProArc, ServiceNow, SharePoint-based platforms (OTDP), IFS, Novacura, etc.
• Use Connect, MS Outlook, Word, Excel, Teams, Acrobat, AutoCAD as primary tools to process tasks
• Conduct a thorough assessment of requests (e.g., revision request, document registration, etc.) through systems investigation, validation, and analysis to ensure an accurate, SOP-compliant process of workflows.
• Communicate effectively with stakeholders such as validating information and sending clarification to ensure that instructions are complete, and tasks will be handled accurately.
• Monitor, follow up, prioritize, allocate, coordinate and expedite tasks with colleagues to ensure progress.
• Maintain effective, open and regular communication with the DCC Manager and Team Lead by providing recommendations, status and progress reporting, and specific concerns.