Document Controller

Philippine Geoanalytics, Inc.; Norzagaray; On-site; PHP 201,000 - 335,000; Full time

Job summary

Philippine Geoanalytics, Inc. is seeking a Document Controller to manage, track, and organize project documentation in our Philippines offices. You will handle reports, permits, correspondences, and submissions, ensuring records are accurate and accessible.

The role supports project teams by maintaining logs, securing documents, and coordinating with engineers and site staff for timely deliveries. Fresh graduates are welcome to apply, with a strong emphasis on organization and communication.

Qualifications

• Graduate of any four-year course.
• With or without experience. Fresh graduates are welcome to apply!
• Highly organized and detail-oriented
• Proficient in MS Office (Excel, Word, etc.); experience in document control systems is an advantage
• Strong communication and time management skills
• Willing to work on-site or at project locations as needed

Responsibilities

• Receive, check, and file all incoming and outgoing documents
• Maintain and update document logs, transmittals, and filing systems (hardcopy and digital)
• Coordinate with project engineers, QA/QC, and site staff for timely submission and retrieval of documents
• Ensure all documents are properly labeled, version-controlled, and secured
• Assist in preparing reports, trackers, and summaries for project records
• Follow company procedures for document handling and archiving

Skills

MS Office

Document control

Communication

Time management

On-site work

Education

Bachelor's degree in any four-year course

Tools

Document control software

Job description

Role Overview: The Document Controller is responsible for managing, tracking, and organizing project documentation, including reports, permits, correspondences, and submissions. This role supports project teams by ensuring document control processes are followed and all records are properly stored and updated.

Key Responsibilities

• Receive, check, and file all incoming and outgoing documents
• Maintain and update document logs, transmittals, and filing systems (hardcopy and digital)
• Coordinate with project engineers, QA/QC, and site staff for timely submission and retrieval of documents
• Ensure all documents are properly labeled, version-controlled, and secured
• Assist in preparing reports, trackers, and summaries for project records
• Follow company procedures for document handling and archiving

Qualifications

• Graduate of any four-year course.
• With or without experience. Fresh graduates are welcome to apply!
• Highly organized and detail-oriented
• Proficient in MS Office (Excel, Word, etc.); experience in document control systems is an advantage
• Strong communication and time management skills
• Willing to work on-site or at project locations as needed