Document Controller

MMI; Parañaque; On-site; PHP 240,000 - 420,000; Full time

Job summary

MMI is seeking a detail-oriented Document Control Specialist to manage intake, scanning, verification, and filing of documents, both digital and physical. You will design and standardize templates, file structures, and database systems for efficient record management, while controlling document flow and versioning.

Responsibilities include updating systems, safeguarding confidential information, and ensuring policy compliance across document handling processes.

Qualifications

• Strong organizational and record-keeping skills with high attention to detail.
• Proficiency in document management systems and Microsoft Office or similar tools.
• Ability to handle multiple tasks and maintain accuracy under deadlines.
• Good communication and coordination skills.
• Experience in document control, administration, or a related role is an advantage.

Responsibilities

• Manage the intake, scanning, verification, and proper filing of documents (both digital and physical).
• Design and standardize document templates, file structures, and database systems for efficient record management.
• Control and monitor the flow of documents in and out of the department, ensuring proper tracking and version control.
• Update and maintain document management systems, ensuring all records are accurate and up to date.
• Safeguard confidential and sensitive information by implementing strict document security protocols.
• Ensure compliance with company policies and regulatory requirements related to document handling.

Skills

Organization

Record-keeping

Attention to detail

Document management systems

Microsoft Office

Coordination

Tools

Microsoft Office

Job description

About the role

Manage the intake, scanning, verification, and proper filing of documents (both digital and physical). Design and standardize document templates, file structures, and database systems for efficient record management. Control and monitor the flow of documents in and out of the department, ensuring proper tracking and version control.

Key responsibilities

• Manage the intake, scanning, verification, and proper filing of documents (both digital and physical)




• Design and standardize document templates, file structures, and database systems for efficient record management




• Control and monitor the flow of documents in and out of the department, ensuring proper tracking and version control




• Update and maintain document management systems, ensuring all records are accurate and up to date




• Safeguard confidential and sensitive information by implementing strict document security protocols




• Ensure compliance with company policies and regulatory requirements related to document handling

About you

• Strong organizational and record-keeping skills with high attention to detail




• Proficiency in document management systems and Microsoft Office or similar tools




• Ability to handle multiple tasks and maintain accuracy under deadlines




• Good communication and coordination skills




• Experience in document control, administration, or a related role is an advantage