Document Controller

Everblue Development and Construction Inc.; Ubay; On-site; PHP 240,000 - 360,000; Full time

Job summary

Everblue Development and Construction Inc. is seeking a dedicated Administrative/Document Controller to support construction projects on-site.

You will manage project documentation, inspection records, and monitoring activities, ensuring all files are organized, updated, and accessible. You will coordinate with QA/QC and other departments, request revisions, maintain WIRs, and help prepare data for billing while ensuring accuracy and timely follow-ups.

Qualifications

• Graduate of BS Civil Engineering
• At least six months of construction or document control experience
• Proficient in MS Office, especially Excel and Word
• Familiar with WIRs, Key Plans and project monitoring records
• Organized, detail-oriented and able to learn quickly
• Good communication and coordination skills

Responsibilities

• Manage project documentation and inspection records on-site
• Request updated revisions of Key Plans, Work Method Statements, and ITPs
• Maintain soft copies of Closed-Out WIRs
• Update the Internal Monitoring Tracker from QA/QC reports
• Organize hard copies of concrete test results and attach to records
• Prepare and organize inspection photos for WIRs
• Assist Office Engineer in monitoring WIR numbers
• Follow up on pending items in the monitoring tracker
• Check and monitor reports in the group chat
• Prepare WIR summaries for billing and coordinate with QA/QC and Document Control

Skills

Coordination

Documentation management

Attention to detail

Communication

Education

Bachelor of Science in Civil Engineering

Tools

Microsoft Office

Excel

Word

Job description

About the role

This role involves managing project documentation, inspection records, and monitoring activities on a construction site. You will coordinate with multiple departments to ensure all project documents and records are properly organized, updated, and accessible.

Key responsibilities

• Request updated revisions of Key Plans, Work Method Statements, and Inspection and Test Plans (ITP)

• Request and maintain soft copies of Closed-Out Work Inspection Requests (WIRs)

• Update and maintain the Internal Monitoring Tracker based on inspection reports from the QA/QC Engineer

• Organize and file hard copies of concrete testing results and attach them to the monitoring records for future reference

• Prepare and organize inspection photos required for Work Inspection Requests

• Assist the Office Engineer in requesting and monitoring WIR numbers

• Follow up with the QA/QC Engineer regarding pending items in the monitoring tracker

• Check and monitor reports in the group chat (GC)

• Prepare WIR summaries for billing purposes

• Coordinate with the EPC QA/QC Department and Document Control Department

About you

• Graduate of Bachelor of Science in Civil Engineering

• At least six (6) months of relevant construction experience or document control experience

• Basic knowledge of Microsoft Office, particularly Excel and Word

• Familiarity with construction documents, inspection reports, WIRs, Key Plans, and project monitoring records is an advantage

• Organized, detail-oriented, responsible, and willing to learn

• Good communication, coordination, and follow-up skills

• Willing to work on-site and coordinate with engineers, QA/QC personnel, and other project departments