DOCUMENT CONTROLLER

Private Advertiser; San Simon; On-site; PHP 279,000 - 446,000; Full time

Job summary

Private Advertiser is seeking a Document Controller to efficiently manage and safeguard project and company documents. You will ensure proper recording, updating, distribution, and access for authorized personnel while maintaining tight revision control and confidentiality.

You will collaborate with the Project Management Team, Engineers, Consultants, Clients, Subcontractors, and Suppliers to ensure timely and accurate documentation throughout the project lifecycle.

Qualifications

• Bachelor's degree or college diploma in Business Administration, Office Administration, Engineering, Construction Management, or a related field.
• 1–3 years of experience in document control, project administration, or construction documentation.
• Experience in a construction/engineering/project environment is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiarity with PDF editing and document management systems is an advantage.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to manage multiple documents, deadlines, and priorities.

Responsibilities

• Document Control Management
• Project Documentation
• Transmittal and Correspondence
• Coordination
• Filing and Archiving
• Reporting and Monitoring

Skills

Document control

Project administration

Attention to detail

Communication skills

Organizational skills

MS Office (Word/Excel/Outlook)

Education

Bachelor's degree or college diploma in Business Administration/Office Administration/Engineering/Construction Management

Tools

PDF editing

Document management systems

Job description

About the role

The Document Controller is responsible for the efficient management, organization, distribution, tracking, and safekeeping of all project and company documents. The position ensures that documents are properly recorded, updated, distributed, and readily accessible to authorized personnel while maintaining strict control over document revisions and confidentiality. The Document Controller will work closely with the Project Management Team, Engineers, Consultants, Clients, Subcontractors, and Suppliers to ensure timely and accurate documentation throughout the project lifecycle.

Key responsibilities

• Document Control Management
• Project Documentation
• Transmittal and Correspondence
• Coordination
• Filing and Archiving
• Reporting and Monitoring

About you

• Bachelor's degree or college diploma in Business Administration, Office Administration, Engineering, Construction Management, or a related field
• Preferably with 1-3 years of experience in document control, project administration, or construction documentation
• Experience in a construction, engineering, or project-based environment is an advantage
• Knowledge of document control procedures and construction documentation
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook
• Familiarity with PDF editing and document management systems is an advantage
• Strong organizational and administrative skills
• Excellent attention to detail and accuracy
• Good written and verbal communication skills
• Ability to manage multiple documents, deadlines, and priorities