Document Controller

Citimax Group, Inc.; Taguig; On-site; PHP 446,400 - 558,000; Full time

Job summary

A local document management firm in Taguig is seeking an experienced Document Control Specialist. This role involves overseeing document management, ensuring compliance with regulatory requirements, and managing permits and licenses for business operations. The ideal candidate must be a college graduate with at least 5 years of relevant work experience and knowledge in permit acquisition. Competitive compensation and a supportive work environment offered.

Qualifications

• Knowledgeable in permit acquisition.
• At least 5 years work experience.

Responsibilities

• In charge of Document Management by maintaining, organizing, storing, and retrieving documents.
• Ensures documents are accurate, up-to-date, and accessible.
• Tracks and manages document versions.
• Ensures compliance with regulatory requirements and internal policies.
• Reviews documents for accuracy and completeness.
• Communicates with stakeholders about document changes.
• Enters data and prepares reports on document control.
• Processes permits and licenses for business operations.
• Liaises with government agencies for approvals.
• Archives documents according to procedures.

Education

College graduate

Job description

Responsibilities

• He/she is in charge of the Document Management by maintaining ,Organizing, storing, and retrieving documents /records both physically and electronically, in accordance with company policies and procedures.
• Ensures that the documents and records are accurate, up-to-date, and easily accessible. This role is crucial for maintaining compliance, efficiency, and overall business operations.
• Tracks, monitors and manages document versions to ensure the right version is accessible to the right people at the right time.
• Ensures that documents adhere to regulatory requirements, industry standards, and internal policies.
• Reviews and audits documents to verify accuracy, completeness, and compliance.
• Communicates and collaborates with stakeholders, project leaders, and other departments about document changes and updates.
• Enter/encode data, maintain records, and prepare reports related to document control.
• Prepare, process, and follow up on all permits and licenses required for business operations and projects (e.g., DENR, NCIP, LGU, DA, BIR, SEC, DOLE).
• Liaise with government agencies to ensure timely approvals and renewals.
• Archives documents according to established procedures and retention policies.

Qualifications

• Must be knowledgeable in permit acquisition.
• Must be a college graduate.
• At least 5 years work experience.