Document Controller

BG&E; Manila; Hybrid; PHP 320,000 - 520,000; Full time

Job summary

BG&E in Manila, Philippines, is seeking a Document Controller to support document management across projects. You will manage the control system, ensure accurate filing, and coordinate distribution of documents to internal and external stakeholders.

The role requires 3–4 years in a similar position, strong MS Office skills, and hands-on experience with DMS like Aconex, ProjectWise, SharePoint, Teambinder, or Commnia. Hybrid work with some remote options may be available.

Qualifications

• At least 3-4 years experience in a similar Document Controller role.
• Strong MS Office proficiency (Word, Excel, PowerPoint).
• Experience with Document Management systems such as Aconex, Projectwise, Sharepoint, Teambinder & Commnia.

Responsibilities

• Maintain and administer the Document Control Management System.
• Provide training and guidance on document control applications to staff.
• File, retain, and retrieve project documentation.
• Transmit, issue, and distribute documents to internal and external parties.

Skills

Attention to detail

Autonomous work style

Communication skills

Time management

Tools

Aconex

Projectwise

Sharepoint

Teambinder

Commnia

Job description

Job Description:

Document Controller | Manila, Philippines

Join our growing team and help deliver high-quality Document Control.

Job Responsibilities

• Maintain and administer the selected Document Control Management System.
• Provide training, support & guidance to other staff in the use of the Document Control applications.
• Responsible for retention, filing and retrieval of all project documentations.
• Responsible for the timely transmission, issuance, and distribution of documents to internal and external parties.
• Format, collate and perform compliance and non-technical quality checks on all documents prior to internal use & issuing to external parties.
• Manage control of all revision of drawings, documents, specifications, and general correspondences.
• Obtaining relevant approval for issue to projects (internal and external).
• Maintaining project related registers (including but not limited to drawing, report and RFI’s)
• Prepare project reports for Project Managers as required.
• Provide additional quality management and project administration support to Project Managers and Leads as required.

Qualifications

• At least 3-4 years previous experience in a similar position, ideally within an engineering consultancy or the construction industry.
• Intermediate to advanced skills in MS Office packages.
• Proven experience working with Document Management systems such as Aconex, Projectwise, Sharepoint, Teambinder & Commnia.

Competencies/Personality Traits

• Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously within a team environment to ensure deadlines are met.
• Self-starter, high level of efficiency, a proactive nature, desire for learning and respect for confidentiality, results orientated with a strong attention to detail.
• High level of interpersonal, oral, and written communication skills with the ability to interface, interact and work with the various project areas, Management team and external parties at Project level.
• Excellent skills in multi-tasking, prioritization, and time management within a demanding environment.
• A preparedness to learn and adopt new work practices, systems, and procedures. Strong communication skills in English (oral and written)
• Can take on constructive criticism and continue to improve to the BG&E way
• Willingness to work flexible hours to meet project delivery requirements (mostly suiting Australian/NZ time zones as required).

Prior Experience

Previously worked as Document controller for minimum 3-4 years, preferably at an engineering consultant or in the construction industry as Document Controller.

Working Hours

Prefer to work 8am – 5pm AEST however this role requires a high level of flexibility to meet project requirements. We will expect the candidate to self-manage their time to ensure projects are delivered on time without adding additional strain on design delivery team. They will be seated in and amongst the existing BG&E Drafters working out of MS office. Allowance to work from home to accommodate late night and early morning starts.

Reporting to

Day to day basis – Document Control and Project Admin Team Lead (Australian based). General overall – Outsourcing Manager (Australian based).