Document Controller

DBM Vircon; Pasig; On-site; PHP 240,000 - 420,000; Full time

Benefits offered by this job

No specific perks listed

Job summary

DBM Vircon is seeking a Document Controller to manage and maintain the document control system for its projects. The role involves handling incoming client documents, logging and stamping drawings, and ensuring accurate distribution of manuals, reports, and drawings.

You will coordinate with project leadership to resolve errors, manage RFIs, and maintain CVs as needed, contributing to project quality and timely delivery.

Qualifications

• At least 2 years’ experience working in Document Controller role.
• Secondary Education/Year 12; a Business Administration qualification is preferred.

Responsibilities

• Manage and maintain the document control system for projects.
• Handle incoming client documentation, log, stamp, and route for approvals.
• Manage outgoing documentation, transmittals, and client portal uploads.
• Coordinate with Technical Assurance Manager or Project Manager for clarifications.
• Ensure quality forms, manuals, reports, drawings, and timesheets are properly stored.

Skills

Document control

Admin support

Quality assurance

Communication

Education

Year 12 or equivalent

Business Administration qualification (preferred)

Job description

DBM Vircon, a premier construction modeling, detailing and digital engineering company, delivers high-profile projects with state-of-the-art technology, uncompromising detail and millimeter precision. At DBM Vircon we see the future through a very different lens. With over five decades of experience in the mining, energy, and infrastructure sectors, DBM Vircon is recognized as one of the industry-leading design/detailing and digital engineering companies. Drawing upon over 900 team members, with experience in over 6 continents, we regularly challenge the status quo by delivering high-end solutions and integrated delivery methods on some of the industry’s largest projects. Innovation, eminence, and digital are at the heart of everything we do.

Position Overview

We are currently seeking Document Controller to join our team. In this role, you will be responsible for managing & maintaining the document control system. As a Document Controller you are to ensure the appropriate procedures and practices are followed to effectively manage & maintain the document control system.

Core Responsibilities

Project Document Control

All incoming documentation from clients:

• Downloading of contract documents & contract drawings
• Revised Contract Drawings
• Returned Approvals
• Logging and stamping drawings for estimates and projects

All outgoing documentation from DBM Vircon:

• Downloading, stamping and logging of drawings for estimates and projects
• CORs and other project specific reports as required e.g. Project Weekly Reports
• Resolve any errors
• Email electronic copy of transmittal package or load package onto client portals

Document Management:

• Manage outgoing RFI (Request for Information) and client responses. Including SDI’s on a project-by-project basis
• Manage any incoming client queries and feedback and relay through to Technical Assurance Manager or Project Manager
• Maintain systems to produce, distribute and safeguard all electronic documentation; i.e. manuals, reports, inventories, drawings, drawing registers, quality forms and timesheets
• Quality Assurance Audits
• Assisting in maintaining team members CVs

Administration

• Provide assistance to the Management team when requested
• Assist in administrative tasks as needed by the members of Management Team

Work Experience

• At least 2 years’ experience working in Document Controller role

Education/Training

• Secondary Education/Year 12
• Preferably has a Business Administration qualification

Values

DBM Vircon is a values-based organization and it is essential that the core values, beliefs, attitudes and behaviors of the successful applicant are aligned with that of DBM Vircon:

• Integrity – You behave and act with the highest standard of integrity and honesty;
• Excellence – You strive for excellence to deliver innovative and quality solutions and outcomes. Curiosity is integral to your approach to achieve this – always looking for better ways to do things. You are determined to succeed in all of your actions;
• Collaboration – You seamlessly collaborate;
• Respect – You respect and value other people – you are inclusive in your behaviors and actions. You inspire, empower and help other people to grow, succeed and lead;
• Empathy – You understand, look after and serve other people.

DBM Vircon believes that when people from different backgrounds, with different experiences, points of view and capabilities work together there is increased organizational competence, innovation and performance. Diversity and inclusion assist us to come up with exciting ideas and solutions to problems, helping us to deliver a quality, distinct service to our wide range of clients. To strengthen our diversity, we welcome and strongly encourage people from diverse backgrounds to apply.

Only shortlisted applicants will be contacted.