Document Controller

BG&E Part of SYSTRA; Manila; On-site; PHP 335,000 - 670,000; Full time

Job summary

BG&E Part of SYSTRA is seeking a motivated Document Controller for our Manila office. You will manage the Document Control System, train staff, and ensure accurate retention, filing, and retrieval of project documentation.

You will also issue and distribute documents to internal and external parties and support quality controls. Ideal candidates have 3–4 years in a similar role within engineering consultancy or construction, with strong MS Office and experience in Aconex, ProjectWise,

Qualifications

• Proficient in MS Office with strong data entry and document formatting.
• Excellent written and verbal English communication skills.
• Self-driven with ability to work independently and meet deadlines.

Responsibilities

• Maintain and administer the Document Control Management System.
• Provide training and guidance to staff on document control applications.
• Retain, file and retrieve project documentation accurately.

Skills

MS Office

English communication

Autonomous

Tools

Aconex

Projectwise

SharePoint

Teambinder

Commnia

Job description

Document Controller| Manila, Philippines

Join our growing team and help deliver high-quality Document Control.

Job Responsibilities

• Maintain and administer the selected Document Control Management System.
• Provide training, support & guidance to other staff in the use of the Document Control applications.
• Responsible for retention, filing and retrieval of all project documentations.
• Responsible for the timely transmission, issuance, and distribution of documents to internal and external parties.
• Format, collate and perform compliance and non-technical quality checks on all documents prior to internal use & issuing to external parties.
• Manage control of all revision of drawings, documents, specifications, and general correspondences.
• Obtaining relevant approval for issue to projects (internal and external).
• Maintaining project related registers (including but not limited to drawing, report and RFI’s)
• Prepare project reports for Project Managers as required.
• Provide additional quality management and project administration support to Project Managers and Leads as required.

Qualifications

• At least 3-4 years previous experience in a similar position, ideally within an engineering consultancy or the construction industry.
• Intermediate to advanced skills in MS Office packages.
• Proven experience working with Document Management systems such as Aconex, Projectwise, Sharepoint, Teambinder & Commnia.

Competencies/Personality Traits

• Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously within a team environment to ensure deadlines are met.
• Self-starter, high level of efficiency, a proactive nature, desire for learning and respect for confidentiality, results orientated with a strong attention to detail.
• High level of interpersonal, oral, and written communication skills with the ability to interface, interact and work with the various project areas, Management team and external parties at Project level.
• Excellent skills in multi-tasking, prioritization, and time management within a demanding environment.
• A preparedness to learn and adopt new work practices, systems, and procedures. Strong communication skills in English (oral and written)
• Can take on constructive criticism and continue to improve to the BG&E way
• Willingness to work flexible hours to meet project delivery requirements (mostly suiting Australian/NZ time zones as required).

Prior Experience

Previously worked as Document controller for minimum 3-4 years, preferably at an engineering consultant or in the construction industry as Document Controller.

Working Hours

Prefer to work 8am – 5pm AEST however this role requires a high level of flexibility to meet project requirements. We will expect the candidate to self-manage their time to ensure projects are delivered on time without adding additional strain on design delivery team. They will be seated in and amongst the existing BG&E Drafters working out of MS office. Allowance to work from home to accommodate late night and early morning starts.

Reporting to

Day to day basis – Document Control and Project Admin Team Lead (Australian based). General overall – Outsourcing Manager (Australian based).