Document Controller

ERBAS ASIA INC; Pasig; On-site; PHP 279,000 - 424,000; Full time

Job summary

ERBAS ASIA INC is seeking an organised Document Controller to join our Manila team. You will manage and issue project documentation across offices, ensuring latest information is used by engineers and drafting teams.

You will coordinate reviews, maintain registers, and prepare formal submission packages, using Bluebeam Revu/Studio and SharePoint. Strong attention to detail and multi-project coordination are essential.

Qualifications

• Degree in Engineering or related field preferred.
• Experience in Document Control within engineering consultancy, construction, architectural practice or similar project-based environment.
• Strong understanding of engineering, construction or design documentation workflows.
• Excellent organisational skills and exceptional attention to detail.
• Ability to manage multiple projects, deadlines and competing priorities.
• Strong communication skills with engineers, project leaders, directors, drafting teams, clients and consultants.

Responsibilities

• Manage, register, file and distribute incoming and outgoing project documentation.
• Maintain consistent project filing structures, document registers and submission records.
• Control drawing, document, revision and issue-status information, including superseded documentation.
• Ensure teams are working from latest approved project information.
• Maintain project deliverable, submission and transmittal registers.
• Monitor upcoming deliverables and follow up with project teams on deadlines.
• Identify documentation gaps and mitigate risks.
• Coordinate drawing reviews, markups and actions using Bluebeam Revu and Bluebeam Studio.
• Prepare transmittals, issue registers and formal submission packages.
• Compile and check drawing, report and certification packages prior to issue.
• Upload and formally issue documentation through client and project portals.
• Maintain records and evidence of formal submissions.
• Coordinate certification packages and supporting documentation.
• Liaise with clients and external consultants regarding document administration and submissions.
• Develop and maintain standard templates, naming conventions, registers and document-control procedures.
• Support consistent document control practices across erbas offices and disciplines.

Skills

Organisational skills

Communication skills

Multitasking

Proactive approach

Attention to detail

Education

Engineering degree

Tools

Microsoft Office

SharePoint

Bluebeam Revu

Bluebeam Studio

Aconex

Procore

Autodesk Construction Cloud

Job description

About the role

erbas™ | erbas™ SUSTAINis seeking anorganised and detail-orientedDocument Controllerto join ourteam in Manila.

The Document Controller will play a key role in managing, coordinating and formally issuing project documentation across our national offices and disciplines. Working closely with Project Leaders, Directors, engineers, drafting and digital teams, clients and external consultants, you will ensure project information is accurate, current, properly controlled and issued in accordance with project requirements and our quality assurance processes.

Key responsibilities

• Manage, register, file and distribute incoming and outgoing project documentation.

• Maintain consistent project filing structures, document registers and submission records.

• Control drawing, document, revision and issue-status information, including superseded documentation.

• Ensure engineering and drafting teams are working from the latest approved project information.

• Maintain project deliverable, submission and transmittal registers.

• Monitor upcoming deliverables and follow up with project teams on approaching deadlines.

• Identify documentation gaps and escape potential programme or delivery risks.

• Coordinate drawing reviews, markups and review actions using Bluebeam Revu and Bluebeam Studio.

• Prepare transmittals, issue registers and formal submission packages.

• Compile and check drawing, report and certification packages prior to issue.

• Upload and formallyissue documentation throughclient and projectportals.

• Maintain records andevidence offormal submissions.

• Coordinate certificationpackages and supportingdocumentation.

• Liaise with clientsand external consultantsregarding document administrationand submissions.

• Develop and maintainstandard templates, namingconventions, registersand document-controlprocedures.

• Support consistent documentcontrol practices acrosserbas™ offices anddisciplines.

About you

• Degree in Engineering or any related field is preferred.

• Previous experience in Document Control within an engineering consultancy, construction company, architectural practice or similar project-based environment.

• A strong understanding of engineering, construction or design documentation workflows.

• Excellent organisational skills and exceptional attention to detail.

• The ability to manage multiple projects, deadlines and competing priorities.

• Strong communication skills and confidence working with Engineers, Project Leaders, Directors, Drafting teams, Clients and Consultants.

• A proactive approach to following up outstanding actions and deadlines.

• Strong document management and record-keeping skills.

• Proficiency in Microsoft Office and SharePoint.

• Experience with Bluebeam Revu and Bluebeam Studio.

• Familiarity withAconex, Procore, AutodeskConstruction Cloudor similar platformsis an advantage.

• The ability towork independently whilecontributing to improvedsystems, processes andstandards.

Work Schedule

• Monday to Friday, including holidays thatfall on weekdays.