Document Controller

Virginia Food, Inc (VFI); Compostela; On-site; PHP 223,000 - 357,000; Full time

Job summary

Virginia Food, Inc (VFI) is seeking an organized document control professional in Cebu to manage controlled and uncontrolled documents within the General Services Department, ensuring ISO standard alignment.

You will gather materials for internal and external audits, attend meetings for accurate notes, and oversee document handling with proper tracking and logs. Strong MS Office skills and confidentiality are essential.

Qualifications

• Bachelor’s degree in any four-year course.
• Proficient in MS Office programs.
• Strong attention to details and ability to maintain confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Prepares, updates, and monitors both controlled and uncontrolled documents within the General Services Department to ensure they align with the company’s ISO standards.
• Gathers and prepares necessary documents for internal and external audits, ensuring they are complete, correct, and compliant with requirements.
• Attends meetings and takes accurate notes and minutes for all sectional and departmental gatherings.
• Oversees the proper handling of internal and external documents and communications by tracking their movement, securing acknowledgement copies, and maintaining transmittal logs specially in disposal slips/forms.
• Helps manage and update monitoring forms while interpreting and analyzing relevant data. Drafts and prepares clear and structured PowerPoint presentations for GSD process flows.

Skills

Attention to detail

Confidentiality

Written and verbal communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Responsibilities:

• Prepares, updates, and monitors both controlled and uncontrolled documents within the General Services Department to ensure they align with the company’s ISO standards.
• Gathers and prepares necessary documents for internal and external audits, ensuring they are complete, correct, and compliant with requirements.
• Attends meetings and takes accurate notes and minutes for all sectional and departmental gatherings.
• Oversees the proper handling of internal and external documents and communications by tracking their movement, securing acknowledgement copies, and maintaining transmittal logs specially in disposal slips/forms.
• Helps manage and update monitoring forms while interpreting and analyzing relevant data. Drafts and prepares clear and structured PowerPoint presentations for GSD process flows.

Qualifications:

• Has at least a Bachelor’s degree in any four-year course.
• Proficient in Microsoft Office Programs.
• Must have strong attention to details and ability to maintain confidentiality.
• Must have excellent written and verbal communication skills.