Document Controller

Private Advertiser; Naga; On-site; PHP 279,000 - 402,000; Full time

Job summary

Private Advertiser is seeking a dedicated Document Controller to manage project documentation across contracts, drawings, correspondence, inspection records, test reports and as-built documents for a 15-month contract.

You will set up and maintain the project Document Management System (DMS), enforce revision control, track routing and prepare status reports for project management, and compile handover documentation for owner and regulators.

Qualifications

• Bachelor's degree in engineering management, archive science, business administration or related field.
• At least 3 years of document control experience in EPC / construction / power projects.
• Experience in wind, solar or substation projects is preferred.

Responsibilities

• Receive, register, number, file and distribute all project documents: contracts, drawings, incoming/outgoing correspondence, inspection records, test reports and as-built documents.
• Set up and maintain the project Document Management System (DMS); ensure document revision control and proper access permissions.
• Track routing and approval status of documents; prepare regular document status reports to project management.
• Compile as-built documentation for handover to owner and regulatory authorities.
• Maintain confidentiality, backup electronic files and manage hard-copy archive.

Skills

English proficiency

Education

Bachelor's degree in Engineering Management, Archive Science, Business Administration or related field

Tools

MS Office

DMS/EDMS tools

Job description

This is a 15 months Document Controller Contract role responsible for managing all project documentation including contracts, drawings, correspondence, inspection records, test reports and as-built documents throughout the project lifecycle.

Key responsibilities

Receive, register, number, file and distribute all project documents: contracts, drawings, incoming/outgoing correspondence, inspection records, test reports and as-built documents

Set up and maintain the project Document Management System (DMS); ensure document revision control and proper access permissions

Track routing and approval status of documents; prepare regular document status reports to project management

Compile as-built documentation for handover to owner and regulatory authorities

Maintain confidentiality, backup electronic files and manage hard-copy archive

About you

Bachelor's Degree in Engineering Management, Archive Science, Business Administration or related field

At least 3 years of document control experience in EPC / construction / power projects

Experience in wind, solar or substation projects is preferred

Proficient in MS Office (Word, Excel, Outlook) and common DMS / EDMS tools

Good written and spoken English for international correspondence

Willing to be based in Naga City, Camarines Sur, Luzon