Document Controller

Myvan Holdings, Inc.; Mandaue; On-site; PHP 300,000 - 540,000; Full time

Job summary

Myvan Holdings, Inc. is seeking a meticulous Document Controller to manage and safeguard project documents for our property development and construction activities. You will receive, review, and organize technical records, ensuring proper distribution and current revision status across teams.

The role requires strong organizational skills, attention to detail, and proficiency in MS Office. You will work with Project Managers, Engineers, Architects, and site staff to maintain accurate logs,

Qualifications

• Bachelor's degree in Office Admin, Business Admin, Engineering, or related field.
• Experience in document control or administrative documentation, preferably in construction or property development.
• Familiarity with construction drawings, technical documents, contracts, and project records.
• Knowledge of filing, tracking, revision control, and transmittal procedures.
• Proficient with Microsoft Word and Excel; strong organizational skills.
• Detail-oriented and capable of handling multiple documents and deadlines.

Responsibilities

• Receive, review, record, and organize project documents, drawings, plans, contracts, and other technical records.
• Maintain an organized filing and document control system for both physical and electronic files.
• Monitor document revisions and ensure that latest approved drawings, plans, and specs are distributed to concerned personnel.
• Coordinate submission, routing, and approval of project documents with Project Managers, Engineers, Architects, consultants, and others.
• Prepare and maintain document transmittals, logs, registers, and tracking records.
• Monitor status of permits, approvals, contracts, project submissions, and other required documentation.
• Ensure proper documentation of construction activities, including progress reports and inspection records.
• Coordinate with project sites and office departments to collect, update, and retrieve required documents.
• Perform other duties as assigned by the immediate supervisor.

Skills

Organizational skills

Recordkeeping

Communication skills

Deadline management

Coordination

Attention to detail

Education

Bachelor's degree in Office Administration, Business Administration, Engineering, or related field

Tools

Microsoft Office (Word, Excel)

Job description

Job Description

We are looking for an organized and detail-oriented Document Controller to manage, maintain, and control project documents and records for our property development and construction operations. The role ensures that project documents are properly received, reviewed, recorded, distributed, updated, and securely maintained.

Key Responsibilities

• Receive, review, record, and organize project documents, drawings, plans, contracts, and other technical records.

• Maintain an organized filing and document control system for both physical and electronic files.

• Monitor document revisions and ensure that the latest approved drawings, plans, and specifications are properly distributed to concerned personnel.

• Coordinate the submission, routing, and approval of project documents with Project Managers, Engineers, Architects, consultants, and other concerned parties.

• Prepare and maintain document transmittals, logs, registers, and tracking records.

• Monitor the status of permits, approvals, contracts, project submissions, and other required documentation.

• Ensure proper documentation of construction activities, including progress reports, inspection records, and other project-related documents.

• Coordinate with project sites and office departments to collect, update, and retrieve required documents.

• Perform other duties and responsibilities as may be assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Office Administration, Business Administration, Engineering, or a related field.

• With experience in document control or administrative documentation, preferably in construction or property development.

• Familiarity with construction drawings, technical documents, contracts, and project records is an advantage.

• Knowledge of document filing, tracking, revision control, and transmittal procedures.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Strong organizational and recordkeeping skills.

• Detail-oriented and capable of handling multiple documents and deadlines.

• Good communication and coordination skills.