Document Controller

HDEC-DONGAH JOINT VENTURE; Cabuyao; On-site; PHP 279,000 - 446,000; Full time

Job summary

HDEC DONGAH JOINT VENTURE is seeking a detail-oriented Document Controller to manage, organize, and control project documents for the SCRP railway projects. You will handle filing, transmittals, logs, and retention while ensuring confidentiality and accuracy of records.

Ideal candidates bring at least 3 years in document control, proficiency in MS Office, and strong organizational skills. On-site work is expected, with a focus on timely distribution and retrieval of documents across departments.

Qualifications

• Bachelor's degree or relevant college-level education.
• At least 3 years of experience in Document Control, preferably in construction, engineering, infrastructure, or railway projects.
• Experience with document management systems is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of document numbering, revision control, transmittals, and filing systems.
• Strong organizational and communication skills.
• Keen attention to detail and ability to work with minimal supervision.
• Able to work on-site in a fast-paced construction project environment.

Responsibilities

• Manage and maintain project documents, records, reports, and correspondence.
• Control the receipt, issuance, revision, distribution, and filing of documents.
• Maintain an organized document control system and ensure proper document tracking.
• Monitor document revisions and ensure that the latest approved versions are available to concerned personnel.
• Prepare and maintain document transmittals, logs, registers, and tracking reports.
• Coordinate with other departments regarding document submissions.
• Ensure documents are properly archived and readily retrievable when needed.
• Assist in preparing documentation for audits and project requirements.
• Maintain confidentiality and accuracy of project records.
• Perform other document control and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Work under minimal supervision

Education

Bachelor's degree or relevant college-level education

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Document management systems

Revision control

Job description

Company: HDEC DONGAH JOINT VENTURE
Project: South Commuter Railway Project (SCRP) – S-04, S-05, S-06

We are looking for a detail-oriented and organized Document Controller to manage, maintain, and control project documents and records, ensuring proper filing, tracking, distribution, and retrieval throughout the project lifecycle.

KEY RESPONSIBILITIES

• Manage and maintain project documents, records, reports, and correspondence.

• Control the receipt, issuance, revision, distribution, and filing of documents.

• Maintain an organized document control system and ensure proper document tracking.

• Monitor document revisions and ensure that the latest approved versions are available to concerned personnel.

• Prepare and maintain document transmittals, logs, registers, and tracking reports.

• Coordinate with other departments regarding document submissions.

• Ensure documents are properly archived and readily retrievable when needed.

• Assist in preparing documentation for audits and project requirements.

• Maintain confidentiality and accuracy of project records.

• Perform other document control and administrative duties as assigned.

QUALIFICATIONS

• Bachelor’s degree or relevant college-level education.

• At least 3 years of experience in Document Control, preferably in construction, engineering, infrastructure, or railway projects.

• Experience with document management systems and project documentation is an advantage.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Knowledge of document numbering, revision control, transmittals, and filing systems.

• Strong organizational and communication skills.

• Keen attention to detail and ability to work with minimal supervision.

• Able to work effectively in a fast-paced construction project environment.

• Willing to start immediately and work on-site.