Document Controller

JCV & Associates Project Management & Devt Inc.; Batangas City; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Holiday Gifts

Job Training

HMO

Job summary

A project management company in Batangas City is seeking a Document Controller to manage project documentation and ensure compliance with standards. The role involves distributing documents, reviewing updates, and collaborating with the project team to ensure efficiency in information management. Ideal candidates should have strong document control skills and familiarity with ISO standards, ensuring the integrity and accessibility of essential project documents.

Qualifications

• Experience with document control activities and archives.
• Strong knowledge of ISO 9001:2015 and ISO 45001:2015 standards.
• Ability to manage document revisions and audits.

Responsibilities

• Distribute project-related copies to team members.
• Review and update technical documents.
• Manage document retrieval as requested.
• Retrieve files as requested by the project team.
• Manage the flow of documentation within the project.
• Prepare ad-hoc reports on projects as needed.
• Checking and editing documents for accuracy and compliance.
• Handle project documentation and do site coordination under supervision of PM/CM.

Skills

Document Control

Microsoft Excel

Attention to Detail

Tools

Microsoft Excel

Job description

Job Description

JCV & Associates Project Management & Devt Inc.

Negotiable

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Employee Recognition and Rewards

Holiday Gifts

Government Mandated Benefits

Insurance Health & Wellness

HMO

Professional Development

Job Training

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MAJOR RESPONSIBILITIES

• Distribute project-related copies to internal team members.
• Review and update technical documents.
• File documents in physical and digital records.
• Retrieve files as requested by the project team.
• Manage the flow of documentation within the project.
• Prepare ad-hoc reports on projects as needed.
• Checking and editing documents for accuracy and compliance.
• Handle project documentation and do site coordination, under the supervision of the PM/CM.
• team

KEY PERFORMANCE INDICATORS

• Accuracy of document control activities, including document numbering, version control, metadata entry, and ensuring the correct categorization and filing of documents.
• Speed and efficiency of document retrieval when requested by project team members or stakeholders. This measures the document controller's organization and accessibility of project information.
• Effectiveness in managing changes to project documents, including tracking revisions, maintaining an audit trail, and ensuring that all stakeholders have access to the latest versions.
• Ability to ensure that project documents adhere to relevant standards, regulations, and contractual requirements.
• Efficiency in distributing project documents to the appropriate stakeholders, ensuring timely and accurate dissemination of information.
• Ability to maintain proper archiving and retention procedures for project documents, ensuring compliance with legal and contractual obligations.
• Adherence to data security protocols, confidentiality requirements, and protection of sensitive project information.
• Contribution to process improvement initiatives, such as streamlining document control procedures, implementing new technologies, or introducing automation to enhance efficiency.
• Ability to effectively collaborate with project team members, stakeholders, and external parties, ensuring clear and timely communication regarding document control processes.
• Performance during internal and external audits, including compliance with document control procedures, accurate documentation, and timely response to audit findings especially in relation to ISO 9001:2015 and ISO 45001:2015.

ISO Documentation Document Controller Microsoft Excel

Working Location

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