Document Controller

JRAE Career Manpower Services; Laguna; On-site; PHP 334,800 - 502,200; Full time

Job summary

A recruitment agency is looking for a Document Control Officer in Laguna, Philippines. The role involves managing document flow and ensuring compliance with ISO 9001:2015 standards. Responsibilities include conducting internal audits, training staff on document management systems, and maintaining organized records. The ideal candidate has a bachelor's degree in Business or related fields, coupled with 2-3 years of relevant experience and proficiency in document management systems. Strong communication and attention to detail are essential for success.

Qualifications

• Minimum of 2-3 years of relevant experience in document control, records management, or quality systems administration.
• Proficient in organizing, tracking, and maintaining document control systems.
• Strong understanding of quality management standards and audit requirements.

Responsibilities

• Manage and control the flow of documents to ensure accuracy and compliance.
• Initiate and support the certification and implementation of ISO 9001:2015 QMS.
• Lead and conduct internal quality audits.

Skills

Document Management

ISO 9001:2015 Compliance

Internal Auditing

Attention to Detail

Communication Skills

Training & Facilitation

Time Management

Technical Proficiency

Education

Bachelor's degree in Business or Office Administration

Tools

Microsoft Office Suite

Job description

Job Description

Employee Recognition and Rewards

Incentives

Job Purpose:

To ensure the timely, accurate, and efficient preparation and management of documents, supporting the implementation and maintenance of the ISO 9001:2015 Quality Management System (QMS). The Document Control Officer plays a key role in maintaining compliance, leading internal audits, and training staff on document management systems and procedures.

Key Responsibilities:

• Manage and control the flow of documents to ensure accuracy, timeliness, and compliance with standards.
• Initiate and support the certification and implementation of ISO 9001:2015 QMS.
• Lead and conduct internal quality audits in accordance with ISO 9001:2015 requirements.
• Train staff on document management systems and procedures.
• Maintain organized records and ensure document version control.
• Coordinate with departments to ensure proper documentation practices are followed.

Job Requirements

Requirements:

• Education: Bachelor's degree in Business or Office Administration, or any related discipline relevant to document control and quality systems
• Experience: Minimum of 2–3 years of relevant experience in document control, records management, or quality systems administration
• Skills:

• Document Management – Proficient in organizing, tracking, and maintaining document control systems
• ISO 9001:2015 Compliance – Strong understanding of quality management standards and audit requirements
• Internal Auditing – Capable of planning, conducting, and reporting internal audits
• Attention to Detail – Ensures accuracy and consistency in documentation
• Communication Skills – Clear and professional communication with cross-functional teams
• Training & Facilitation – Ability to train staff on document control procedures and systems
• Time Management – Efficient in handling multiple tasks and meeting deadlines
• Technical Proficiency – Familiarity with document control software, Microsoft Office Suite, and digital filing systems