Disbursement Specialist

Lotus Central Mall, Inc.; Imus; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Professional growth

Collaborative environment

Exposure to finance operations

Job summary

Lotus Development in Cavite, Imus area seeks a Disbursement Specialist to ensure accurate and timely processing and release of company disbursements. You will handle checks, payment documents, and related records, contributing to strong financial controls and compliance.

The role emphasizes meticulous documentation, coordination with departments, and adherence to BIR requirements. Growth in finance operations and exposure to corporate disbursement processes await the right candidate.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, Business Management, or a related business course.
• At least 1 year of experience in Disbursement, Accounting, Finance, Treasury, Accounts Payable, or a related role.
• Knowledge of basic accounting and disbursement processes.
• Experience in preparing checks, processing payments, and handling financial documents.
• Familiarity with BIR Form 2307 and withholding tax documentation is preferred.
• Proficient in Microsoft Excel.
• Strong organizational and documentation skills.
• Familiarity with accounting systems such as QuickBooks is an advantage.
• Knowledge of BIR requirements and basic financial controls is an advantage.

Responsibilities

• Process approved payment requests accurately and on time.
• Review payment documents for completeness, accuracy, and proper approval.
• Prepare cash, check, and other authorized payment transactions.
• Coordinate with concerned departments regarding incomplete or pending payment requirements.
• Ensure proper documentation and acknowledgment of released payments.
• Prepare checks for approved company payments.
• Monitor outstanding, unreleased, released, and cancelled checks.
• Coordinate check signing and release based on the Company's approval process.
• Maintain accurate records of check issuance and release.
• Ensure proper safekeeping of checks and related financial documents.
• Maintain complete and updated disbursement records.
• Organize payment vouchers, receipts, acknowledgment documents, and supporting records.
• Monitor scheduled and due payments to help avoid delays.
• Track pending payments and follow up on required documents when necessary.
• Assist in reconciling disbursement records with accounting reports.
• Prepare and release BIR Form 2307 to suppliers accurately and on time.
• Verify withholding tax details against payment records and supporting documents.
• Maintain complete and organized records of issued BIR Form 2307.
• Coordinate with Accounting and suppliers regarding corrections, missing information, or tax-related concerns.
• Support compliance with applicable BIR documentation and withholding tax requirements.
• Handle authorized cash disbursements in accordance with Company procedures.
• Ensure proper documentation and accountability for funds released.
• Assist in monitoring cash requirements for scheduled payments.
• Maintain confidentiality and proper control when handling Company funds.
• Follow established approval limits, disbursement procedures, and internal controls.
• Ensure that payments are supported by complete and properly authorized documents.
• Assist in maintaining accurate records for audit and financial reporting purposes.
• Identify payment discrepancies or missing documents before processing.
• Maintain confidentiality and integrity when handling financial information.

Skills

Attention to detail

Organized

Deadline-driven

Integrity

Documentation skills

Communication

Analytical thinking

Multitasking

Education

Bachelor's Degree in Accountancy or related business course

Tools

Microsoft Excel

QuickBooks

Job description

Why this role matters

At Lotus Development, every payment released accurately and on time helps keep our operations moving smoothly. As a Disbursement Specialist, you will play an important role in ensuring that company payments are properly processed, documented, monitored, and released in accordance with established financial controls.

If you are detail-oriented, organized, trustworthy, and comfortable handling financial transactions and documentation, this role offers an excellent opportunity to grow your experience in finance and accounting operations.

What you'll be doing

As our Disbursement Specialist, you will be responsible for the accurate and timely processing, monitoring, and release of company disbursements.

Your key responsibilities include:

Disbursement Processing

• Process approved payment requests accurately and on time.

• Review payment documents for completeness, accuracy, and proper approval.

• Prepare cash, check, and other authorized payment transactions.

• Coordinate with concerned departments regarding incomplete or pending payment requirements.

• Ensure proper documentation and acknowledgment of released payments.

Check Preparation and Monitoring

• Prepare checks for approved company payments.

• Monitor outstanding, unreleased, released, and cancelled checks.

• Coordinate check signing and release based on the Company's approval process.

• Maintain accurate records of check issuance and release.

• Ensure proper safekeeping of checks and related financial documents.

Payment Documentation and Monitoring

• Maintain complete and updated disbursement records.

• Organize payment vouchers, receipts, acknowledgment documents, and supporting records.

• Monitor scheduled and due payments to help avoid delays.

• Track pending payments and follow up on required documents when necessary.

• Assist in reconciling disbursement records with accounting reports.

BIR Compliance

• Prepare and release BIR Form 2307 to suppliers accurately and on time.

• Verify withholding tax details against payment records and supporting documents.

• Maintain complete and organized records of issued BIR Form 2307.

• Coordinate with Accounting and suppliers regarding corrections, missing information, or tax-related concerns.

• Support compliance with applicable BIR documentation and withholding tax requirements.

Cash and Fund Handling

• Handle authorized cash disbursements in accordance with Company procedures.

• Ensure proper documentation and accountability for funds released.

• Assist in monitoring cash requirements for scheduled payments.

• Maintain confidentiality and proper control when handling Company funds.

Financial Controls and Compliance

• Follow established approval limits, disbursement procedures, and internal controls.

• Ensure that payments are supported by complete and properly authorized documents.

• Assist in maintaining accurate records for audit and financial reporting purposes.

• Identify payment discrepancies or missing documents before processing.

• Maintain confidentiality and integrity when handling financial information.

Who will thrive in this role

We're looking for someone who:

• Pays close attention to details and maintains accuracy.

• Is organized and capable of handling multiple payment transactions.

• Can work efficiently under deadlines and payment schedules.

• Demonstrates integrity and accountability when handling Company funds.

• Has strong documentation and record-keeping skills.

• Can identify discrepancies and incomplete requirements before payment processing.

• Communicates professionally with internal teams, suppliers, and other stakeholders.

• Works well with Accounting and Finance teams.

Basic Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, Business Management, or a related business course.

• At least 1 year of experience in Disbursement, Accounting, Finance, Treasury, Accounts Payable, or a related role.

• Knowledge of basic accounting and disbursement processes.

• Experience in preparing checks, processing payments, and handling financial documents.

• Familiarity with BIR Form 2307 and withholding tax documentation is preferred.

• Proficient in Microsoft Excel.

• Strong organizational and documentation skills.

• Familiarity with accounting systems such as QuickBooks is an advantage.

• Knowledge of BIR requirements and basic financial controls is an advantage.

What you'll learn at Lotus

We believe in developing our people. You'll gain hands‑on experience in:

• Company‑specific disbursement and accounting procedures.

• Payment approval and release workflows.

• Cash and check monitoring processes.

• BIR Form 2307 preparation and supplier coordination.

• Internal accounting systems and financial controls.

• Financial documentation, reconciliation, and audit requirements.

• Coordination across Finance, Accounting, and other business units.

Why join Lotus Development?

At Lotus, we don't simply fill positions—we build careers.

We are committed to creating workplaces where people can Gather & Grow while contributing to meaningful work that helps transform communities into places of Fulfillment & Joy.

You'll enjoy:

• Opportunities for professional growth and learning.

• A collaborative and supportive work environment.

• Exposure to company‑wide finance and disbursement operations.

• Hands‑on experience in financial controls and compliance.

• Meaningful work that creates real business impact.