Accounting Specialist-Disbursement

Equicom Shared Services, Inc.; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

Equicom Shared Services, Inc. in the Philippines is seeking an Accounting Specialist-Disbursement to ensure accurate and timely processing of payables.

The role requires handling payments, maintaining financial records, and coordinating with multiple departments to streamline disbursement workflows. The ideal candidate will have a Bachelor’s in Accountancy or related field, strong Excel skills, and a proactive approach to safeguarding confidential information.

Qualifications

• Bachelor’s Degree in Accountancy, or any Business/Finance-related course
• Strong written and oral communication skills
• Exceptional attention to detail with sense of urgency
• Highly organized with time management skills
• Protects sensitive personal and financial information
• Handles and protects confidential documents
• Good grasping power; can work with minimal supervision
• Interpersonal skills; collaborates with other departments
• Proficient in Excel, Word Processing, and Google Sheets
• Basic knowledge in Taxation

Responsibilities

• Timely payment of the Company’s payables.
• Receives and validates suppliers’ invoices and requests for payment.
• Prepares accounts payable vouchers and check vouchers in MS Dynamics GP 2018.
• Processes payments per transaction type and vendor preferences.
• Reconciles payments and analyzes accounts.
• Monitors accounts for timely payments of recurring expenses.
• Maintains vendor files; reconciles vendor accounts and balance dues.
• Resolves invoice discrepancies and payment issues with vendors.
• Assists in providing disbursement documents for audits.
• Ensures confidentiality of sensitive information related to disbursement.
• Performs filing of accounts payable vouchers and related documents.
• Attends annual InfoSec and DPA awareness training.
• Performs related duties as directed by Chief Accountant and Finance Head.

Skills

Strong communication

Attention to detail

Organized

Time management

Confidential information

Disbursement processes

Interdepartmental collaboration

Education

Bachelor’s Degree in Accountancy or related

Tools

MS Dynamics GP 2018

Excel

Google Sheets

Job description

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Qualifications

• Bachelor’s Degree in Accountancy, or any Business or Finance-related course
• Strong communication skills, both written and oral
• Exceptional attention to detail and with sense of urgency
• Must be highly organized and with time management skills
• Ensures protection of sensitive personal and financial information
• Ability to handle and protect confidential documents
• Has a good grasping power and can work with minimal supervision
• Good interpersonal skills and willing to collaborate with other departments
• Proficient in Microsoft Excel Spreadsheets, Word Processing, and Google Sheets
• Basic knowledge in Taxation

BASIC FUNCTIONS

Responsible for ensuring accurate and timely processing of disbursement transactions. This role involves handling payments, managing financial records, and collaborating with various departments to facilitate smooth disbursement processes. Responsible for the monitoring and controlling of payables, processing invoices, answering queries from vendors, suppliers, and other parties on payment concerns.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Responsible for the timely payment of the Company’s payables.
2. Receives and validates suppliers’ invoices and requests for payment.
3. Prepares accounts payable vouchers and check vouchers through MS Dynamics GP 2018.
4. Responsible for the processing of payments depending on the type of transactions and vendors’ preferences, i.e., check, manager’s check, electronic fund transfer, letter of instruction/authority.
5. Reconciles payments and prepares analysis of accounts.
6. Monitors accounts to ensure payments are timely and up to date for recurring expenses.
7. Maintains vendor files. Reconciles vendor accounts and balance dues.
8. Resolves invoice discrepancies and payment issues with assigned vendors.
9. Assists in providing disbursement documents for audit purposes.
10. Ensures confidentiality of sensitive information and documents related to the disbursement process.
11. Performs other administrative functions such as filing of accounts payable vouchers, check vouchers, and related accounting documents.
12. Attend mandatory annual Information Security (InfoSec) and Data Privacy Act (DPA) awareness training to stay informed about the latest security practices and maintain compliance with relevant obligations.
13. Performs related duties as directed by the Chief Accountant and Finance & Accounting Head.