Accounting Associate - Disbursement

Asia Peopleworks Inc.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Asia PeopleWorks Inc. in Makati is seeking an Accounting Associate - Disbursement to manage day-to-day payment processing, validate supporting documents, and ensure accurate SAP postings and cost allocations.

The role requires a degree in Accountancy, familiarity with SAP, and solid knowledge of VAT and withholding taxes. You will maintain vendor records and handle petty cash, reimbursements, and month-end entries in a hybrid setup.

Qualifications

• Graduate of Accountancy or any accounting related course.
• Familiarity with the SAP system is an advantage.
• Knowledgeable in tax particularly vat and withholding taxes.

Responsibilities

• Process day-to-day requests for payments (RPF) and validate supporting documents.
• Record transactions in SAP and ensure proper cost allocations and three-way matching.
• Maintain vendor master file and handle petty cash, reimbursements, cash advances, and related month-end entries.
• Reconcile disbursements and assist audits and BIR requirements.

Skills

Tax compliance

Education

Accountancy or related course

Tools

SAP

Job description

Hybrid - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Incentives

Government Mandated Benefits

Insurance Health & Wellness

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As the Accounting Associate - Disbursement you are responsible for the day-to-day processing of request for payments (RPF). You are responsible for the validation of the supporting documents, proper recording in the accounting system and proper cost allocations. You will also be responsible in checking and recording of petty cash fund replenishments, employee reimbursements, cash advances and other month-end entries. You are also responsible in the maintenance of the vendor master file.

1. Effective and efficient validation, recording and processing of disbursements.

• Ensure that all requests are valid business expenses of the company and within the

company’s budget, proper supporting documents are attached, proper taxes are

accurately applied and correct entries, charging and relevant Management Dimensions

are posted in SAP. Ensure that three-way matching is consistently exercised.

• Cater and attend to queries of colleagues regarding the processes in the disbursement.


• Involve in updating/revising the existing chart of accounts to align with the requirements of the new Accounting Standards and the Company.

2. Complete and Accurate recording of month-end entries.

• Review and check if supporting documents of petty cash fund replenishments, Cash Advance Liquidation are valid and approved by the authorized officers. Record the petty

cash fund replenishment, Cash Advance Liquidation in SAP. Ensure that proper accounts

and cost centers are used. Ensure that all recorded of the PCF payable are only those

that unreplenished yet. Monitor PC payable and K Payables accounts.

• Ensure all non-premium related accounts are properly recorded.


• Prepare monthly cash advance schedule and coordinate all unliquidated cash advances

and monitor cleanup of outstanding cash advances.

3. Assist in clearance of reconciling items related to requests processed by Disbursement

• Be proactive in analyzing assigned accounts and investigate unusual balances.


• Lead update of Vendor Master in SAP.


• Assist in external and internal and IC audit & BIR requirements relating Disbursements.

Job Qualifications:

• Graduate of Accountancy or any accounting related course.


• Familiarity with the SAP system is an advantage.


• Knowledgeable in tax particularly vat and withholding taxes.

Accounts Payable Financial Management SAP Request for Payment Cash Advance Liquidation IC Audit Tax Compliance

Working Location

6/F, Asia PeopleWorks, Inc.. 6/F, The Athenaeum Bldg, 160 L.P. Leviste Street, Salcedo, Makati, 1227 Metro Manila, Philippines