Disbursement Associate

Enderun Colleges; Taguig; On-site; PHP 357,000 - 580,000; Full time

Job summary

Enderun Colleges is seeking a Disbursement Associate to handle the processing of outgoing payments, verify documentation, and support accounts payable activities. You will ensure timely payments, maintain audit trails, and collaborate with procurement and accounting teams.

The role emphasizes accuracy, adherence to financial controls, and completing recordings in the accounting system. A Bachelor’s degree and 1–3 years of experience in related functions are preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 1–3 years of experience in accounts payable, disbursement, or related accounting functions.
• Basic knowledge of accounting principles and financial processes.
• Experience with accounting systems and MS Excel.
• Strong attention to detail, organization, and accuracy.

Responsibilities

• Process and prepare payments (checks, bank transfers, and other methods) for disbursement.
• Review payment requests, invoices, and supporting documents for accuracy and authorization.
• Schedule payments according to terms and due dates.
• Maintain organized records of all disbursement transactions.
• Receive, review, and record supplier invoices in the accounting system.
• Track outstanding payables and prioritize payments.
• Coordinate with vendors regarding payment status and discrepancies.
• Accurately encode financial data related to payables and disbursements.
• Assist in reconciling accounts payable with the general ledger.
• Prepare disbursement summaries and reports for monitoring.
• Ensure financial data is accurate and well-documented.
• Support compliance and internal controls, audits, and proper record keeping.
• Collaborate with accounting, procurement, and other departments to verify payment details.
• Resolve discrepancies in invoices, payments, or documentation.
• Perform finance-related administrative tasks and other duties as assigned.

Skills

Attention to detail

Organization

Accuracy

Accounting principles knowledge

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

MS Excel

Accounting software

Job description

Synopsis of Role

The Disbursement Associate is responsible for processing and managing the organization’s outgoing payments, ensuring accuracy, timeliness, and compliance with company policies and financial controls. This role supports the accounts payable function by verifying payment requests, preparing disbursements, and maintaining proper documentation of all transactions.

Essential Functions

Disbursement Processing

• Payment Preparation: Process and prepare payments including checks, bank transfers, and other disbursement methods.

• Verification: Review payment requests, invoices, and supporting documents for accuracy, completeness, and proper authorization.

• Scheduling: Ensure timely release of payments in accordance with agreed terms and due dates.

• Documentation: Maintain complete and organized records of all disbursement transactions.

Accounts Payable Support

• Invoice Handling: Receive, review, and record supplier invoices in the accounting system.

• Payables Monitoring: Track outstanding payables and ensure proper prioritization of payments.

• Vendor Coordination: Communicate with vendors regarding payment status, discrepancies, and requirements.

• Data Entry: Accurately encode financial data related to payables and disbursements.

Reconciliation and Reporting

• Account Reconciliation: Assist in reconciling accounts payable balances and disbursement records with the general ledger.

• Reporting: Prepare disbursement summaries and reports for monitoring and review.

• Accuracy Checks: Ensure all financial data is accurate and supported by proper documentation.

Compliance and Internal Controls

• Policy Compliance: Ensure all disbursement activities follow company policies and financial procedures.

• Internal Controls: Support implementation of controls to prevent errors, fraud, and unauthorized payments.

• Audit Support: Provide necessary documents and reports during internal and external audits.

• Record Keeping: Maintain proper audit trails for all transactions.

Coordination and Administrative Support

• Cross-Functional Coordination: Work with accounting, procurement, and other departments to verify payment details.

• Issue Resolution: Address discrepancies in invoices, payments, or documentation in coordination with concerned parties.

• Administrative Tasks: Assist in filing, documentation, and other finance-related administrative work.

• Other Duties: Perform additional finance and accounting tasks as assigned.

Preferred Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field

• 1–3 years of experience in accounts payable, disbursement, or related accounting functions

• Basic knowledge of accounting principles and financial processes

• Experience with accounting systems and MS Excel

• Strong attention to detail, organization, and accuracy