Finance and Operations Associate

IMG - INTL MARKETING GROUP; Makati; On-site; PHP 267,840 - 357,120; Full time

Job summary

A financial services company based in Makati is looking for an Accounts Payable Specialist. The ideal candidate will manage disbursement processing, support accounts payable efforts, and ensure timely settlement of obligations. Required qualifications include a Bachelor’s degree in Finance or Accounting and at least 1 year of relevant experience. Strong bookkeeping skills and attention to detail are essential for this role.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field.
• At least 1 year of relevant experience.
• Proficient in bookkeeping and strong in written and verbal communication.
• Detail-oriented, organized, and proactive in problem-solving.

Responsibilities

• Prepare check vouchers, fund requests, and payment requests.
• Validate completeness of supporting documents before processing.
• Maintain tracking sheet for accounts payable.
• Assist in preparing weekly and monthly disbursement summary reports.

Skills

Bookkeeping

Communication skills

Problem-solving

Attention to detail

Education

Bachelor’s degree in Finance or Accounting

Job description

1. Disbursement Processing

• Prepare check vouchers, fund requests, petty cash replenishments, and online payment requests.
• Validate completeness and accuracy of supporting documents (invoice, OR, DR, approvals, contracts, etc.) before processing payments.
• Encode disbursement details into the accounting or financial system.
• Assist in preparing checks, online transfers, or cash disbursements based on approved documents.
• Coordinate with requestors for missing or incomplete documentation.

2. Accounts Payable Support

• Maintain a tracking sheet for all accounts payable and payment schedules.
• Monitor due dates to ensure timely settlement of obligations.
• Tag and update paid invoices and ensure proper filing of supporting documents.
• Coordinate with suppliers regarding billing concerns, balances, or discrepancies.

3. Coordination & Validation

• Work closely with the Verification Team to confirm validated payments before release.
• Coordinate with the Transmittal Team when disbursements relate to investments or non-life insurance providers.
• Forward processed disbursement documents to Accounting for recording and monthly reconciliation.

4. Reporting & Documentation

• Maintain organized digital and physical files of all processed disbursements.
• Assist in preparing weekly and monthly disbursement summary reports for the Finance Supervisor or Finance Head.
• Encode and update check logs, fund utilization sheets, and petty cash reports.
• Assist in handling bank deposits, withdrawals, or online banking transactions when needed.
• Respond to internal inquiries regarding payment status or documentation requirements.
• Participate in audits by providing requested records or explanations for processed payments.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field
• At least 1 year of relevant experience
• Proficient in bookkeeping and strong in written and verbal communication
• Detail-oriented, organized, and proactive in problem-solving