Crew Coordinator

Oceanic Catering; Manila; On-site; PHP 223,000 - 391,000; Full time

Job summary

Oceanic Catering is seeking an administrative coordinator for its crew department in Manila. The role focuses on visa processing, document verification, and pre-joining preparation for crew members, including certifications and medicals.

You will keep records, handle flag state paperwork, and support the Crew Supply Manager with daily office tasks. The ideal candidate has strong communication, organizational skills, and a detail-oriented approach, with experience in a similar setting and

Qualifications

• Experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.
• Strong computer literacy including word processing and spreadsheets.
• Excellent interpersonal and communication skills with the ability to engage at all levels.
• Keen attention to detail and strong organizational abilities.
• Clear oral and written communication in English.
• Awareness of cultural and diversity issues.
• Ability to work to tight deadlines with good planning.
• Proven ability to manage multiple tasks simultaneously.

Responsibilities

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures pre joining documents are complete, checked and verified as genuine.
• Arranges pre-joining preparation of approved personnel: certification, courses and tests, medical examinations.
• Maintains contact with personnel on leave and during mobilization.
• Responsible for making all Training enrollments.
• Maintains accurate records in ShipSure Crewing and uploads documents as required.
• Processes flag state document applications and maintains control procedures.
• Provides administrative assistance to Crew Cell members.
• Performs other duties as required by the Crew Supply Manager.

Skills

Interpersonal skills

Attention to detail

Communication skills

Organisational skills

Deadline oriented

Computer proficiency

Education

Vocational Diploma / Short Course Certificate

Bachelor’s/College Degree

Tools

Word processing

Spreadsheet

Job description

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

• Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.

• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.