CREWING COORDINATOR

BW Epic Kosan; Philippines; On-site; PHP 600,000 - 800,000; Full time

Job summary

BW Epic Kosan in the Philippines is seeking a Crewing Coordinator responsible for ensuring that seafarers meet qualifications in compliance with International regulations. The role involves coordinating travel documentation, facilitating crew briefings, and managing employment tasks.

The ideal candidate should hold a Bachelor’s Degree and possess at least 2 years of maritime crewing experience, demonstrating strong leadership and organizational abilities. Proficiency in Microsoft Office and crew management tools is essential.

Qualifications

• Bachelor's Degree in Business Administration or related field.
• At least 2 years of experience in maritime/crewing.
• Familiar with the requirements of STCW, MLC, and DMW.

Responsibilities

• Ensure all seafarers placed on board are properly qualified.
• Coordinate with crew, vessels, and port agents.
• Facilitate flight bookings for crew.

Skills

Maritime Regulations Knowledge

Team Player

Leadership

Organizational Skills

Interpersonal Skills

Time Management

MS Office Proficiency

Education

Bachelor’s Degree in Business Administration or related field

Tools

Crew Database Management Systems

SharePoint

Job description

Job Description

The Crewing Coordinator has a core function to ensure that all seafarers placed on board by the Company are properly qualified in accordance with International (STCW) and Flag State regulations, are medically fit and comply with Company Recruitment Policies and Customer Vessel requirements. The position also verifies seafarer compliance to statutory regulations and Company SMS procedures.

Responsibilities

• Ensure all seafarers placed on board by the Company are properly qualified in accordance with International (STCW) and Flag State regulations, are medically fit and comply with Company Recruitment Policies and Customer Vessel requirements.
• Verify that seafarers comply with statutory regulations and the Company’s SMS procedures.
• Coordinate with crew, vessels, port agents, and other related parties to obtain relevant travel documentation required for crew relief plans and crew change activities.
• Ensure all on‑signing and onboard crew follow the requirements of the certificate and training matrix.
• Facilitate flight bookings for on‑signing and off‑signing crew.
• Facilitate the briefing meeting schedule of Top 2 officers and coordinate with the technical department.
• Assist in updating crew personnel information in the crew management system and verify the accuracy of crew documents and certificates.
• Update crew embarkation and disembarkation reports in office systems and ensure crew information is current before on‑signing vessels.
• Execute tasks related to crew employment, including promotions, resignations, and terminations.
• Facilitate and approve crew reimbursement claims.
• Verify and approve invoices related to crew change costs.

Qualifications and Skills

• Bachelor’s Degree in Business Administration or a related field.
• At least 2 years of experience in maritime/crewing.
• Familiar with the requirements of STCW, MLC, DMW, etc.
• Strong team player with the ability to take initiative and demonstrate leadership when needed.
• Highly organized, proactive, and able to manage multiple priorities efficiently.
• Excellent interpersonal and communication skills.
• Strong time management and results‑driven mindset.
• Knowledgeable in processing requirements with government agencies and various embassies.
• Proficient in Microsoft Office, SharePoint, and Crew Database Management Systems.