Construction Project Coordinator

Actuate Builders Inc; Taguig; On-site; PHP 290,000 - 402,000; Full time

Job summary

Actuate Builders Inc. in Taguig, Philippines, is seeking a on-site Warehouse & Material Control professional for a fixed-term contract. The role focuses on receiving, verification, storage, documentation, and coordination across project teams.

Responsibilities include material issuance with proper records, inventory management, permit coordination, and supporting project documentation and audits. The ideal candidate will ensure accuracy, compliance, and efficient site operations.

Qualifications

• Experience in warehouse and document control environments.
• Ability to maintain accurate records and reports.
• Strong organizational and coordination skills.

Responsibilities

• Receive and verify incoming materials against quantities and specs.
• Issue materials to workers with proper documentation and tracking.
• Maintain daily, weekly, and monthly material inventory reports.

Skills

Inventory management

Documentation

Coordination

Administrative support

Safety/compliance

Job description

Job description:

Warehouse & Material Control

• Receive all incoming materials and verify quantity, specifications, and condition before acceptance.
• Issue and release materials to workers and subcontractors with proper documentation.
• Maintain daily, weekly, and monthly material inventory reports.
• Monitor stock levels and report shortages to the Project Engineer or PIC.
• Ensure proper labeling, safekeeping, and organized storage of all materials.
• Verify deliveries against Purchase Orders and Delivery Receipts.
• Prepare Material Withdrawal Slips, stock cards, and receiving reports.
• Prevent loss, damage, or misplacement of materials through proper warehouse control procedures.

Document Control

• Maintain and update all project document logs including DRs, issuance forms, transmittals, submittals, RFIs, IRs, and correspondence.
• Ensure accurate filing, safekeeping, and organization of both digital and physical documents.
• Track all incoming and outgoing documents with proper numbering and referencing.
• Prepare minutes of meetings (MOM) when required.
• Maintain document confidentiality and support audits related to documentation.

Coordination with Building Administration

• Process all permits and clearances such as Work Permits, Gate Passes, Delivery Permits, and Hot Work Permits.
• Coordinate inspections with building admin, consultants, and safety officers.
• Monitor and track all submitted permits, ensuring timely approval and compliance.
• Maintain a complete log of approved, pending, and rejected permits.

Administrative & Project Support

• Assist the Project Engineer or PIC in monitoring daily work accomplishments and progress updates.
• Prepare daily, weekly, and monthly reports on materials, permits, and documentation.
• Coordinate deliveries and documentation with suppliers and subcontractors.
• Support procurement by confirming delivery schedules and verifying material quantities.
• Handle office supplies, equipment monitoring, and administrative tasks for the project site.

Compliance & Site Procedures

• Ensure adherence to company procedures on material issuance, inventory control, and documentation.
• Implement safety protocols in material storage and warehouse activities.
• Support internal and external audits related to warehouse and documentation processes.
• Maintain accuracy and confidentiality of all project-related documentation.

Job Type: Fixed term

Work Location: In person