Project Coordinator

Allnorth Industries, Inc.; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Allnorth Industries, Inc. is seeking a Project Administration & Documentation role in the Philippines to support construction projects from documentation through closeout.

The candidate will manage RFIs, submittals, and contract changes, track milestones, and prepare status reports. The position requires 1–3 years in project support or similar roles, with strong multitasking and problem-solving abilities to coordinate with architects, engineers, and clients while ensuring compliance and quality

Qualifications

• 1–3 years of experience in project support, construction administration, or a similar operations role.
• Strong multitasking, problem-solving, and conflict-resolution abilities.
• Excellent communication and coordination skills across stakeholders.

Responsibilities

• Prepare and maintain project documentation, including RFIs, submittals, and contract changes.
• Track progress against project milestones and draft routine status reports.
• Ensure all project closeout documents and warranties are properly filed.
• Act as the central point of contact for architects, engineers, contractors, and clients.

Skills

Multitasking

Problem-solving

Conflict resolution

Education

Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field

Job description

1. Project Administration & Documentation

• Prepare and maintain project documentation, including RFIs (Requests for Information), submittals, and contract changes.
• Track progress against project milestones and draft routine status reports.
• Ensure all project closeout documents and warranties are properly filed.

2. Procurement & Logistics

• Assist with sourcing materials, evaluating supplier quotations, and issuing purchase orders.
• Monitor delivery schedules and inventory to ensure materials arrive on-site exactly when needed.

3. Stakeholder Communication

• Act as the central point of contact for architects, engineers, contractors, and clients.

4. Compliance & Quality Assurance

• Track and secure necessary building permits and utility approvals.
• Conduct routine quality inspections and help manage "punch lists" prior to project handover.
• Verify site operations comply with safety codes and environmental regulations.

Job Requirements

Education: A Bachelor's degree in Construction Management, Civil Engineering, Architecture, or a related technical field is typically preferred.

Experience: Generally requires 1 to 3 years of experience in project support, construction administration, or a similar operations role.

Soft Skills: Strong multitasking, problem-solving, and conflict-resolution abilities to manage urgent challenges