Documentation/Operations Coordinator (Construction)

Private Advertiser; Makati; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser in Metro Manila is seeking a detail-oriented Document Controller to organize and manage construction project documents, including permits, contracts and compliance certificates. You will maintain filing systems, distribute documents to clients, contractors and internal teams, and verify completeness before archiving.

Your daily tasks include tracking expiration dates, coordinating with departments to collect outstanding documents, entering data into project management systems,

Responsibilities

• Receive, review and organize construction project documentation including permits, contracts, invoices, safety records and compliance certificates
• Maintain accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents when required
• Prepare and distribute project documentation to relevant stakeholders, including clients, contractors and internal teams
• Verify the completeness and accuracy of submitted documents before processing and archiving
• Track document expiration dates and deadlines, providing timely reminders to project managers and relevant parties
• Coordinate with various departments to collect outstanding documentation and ensure timely submission
• Assist in the preparation of project reports and summaries that require compilation of existing documentation
• Support compliance and auditing processes by providing organized documentation packages upon request
• Maintain confidentiality and ensure proper handling of sensitive project information
• Perform data entry tasks accurately and efficiently into project management systems and databases

Job description

RESPONSIBILITIES:

• Receive, review and organize construction project documentation including permits, contracts, invoices, safety records and compliance certificates




• Maintain accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents when required




• Prepare and distribute project documentation to relevant stakeholders, including clients, contractors and internal teams




• Verify the completeness and accuracy of submitted documents before processing and archiving




• Track document expiration dates and deadlines, providing timely reminders to project managers and relevant parties




• Coordinate with various departments to collect outstanding documentation and ensure timely submission




• Assist in the preparation of project reports and summaries that require compilation of existing documentation




• Support compliance and auditing processes by providing organized documentation packages upon request




• Maintain confidentiality and ensure proper handling of sensitive project information




• Perform data entry tasks accurately and efficiently into project management systems and databases

WORK SCHEDULE:

Monday - Saturday