Project Coordinator

GJH SERCONS, INC.; Taguig; Hybrid; PHP 420.000 - 660.000; Vollzeit

Zusammenfassung

GJH SERCONS, INC. seeks an on-site Project Coordinator to manage daily construction workflows, coordinate with multiple departments, and ensure adherence to designs and schedules. You will liaise with suppliers, consultants, and end users to resolve technical questions and maintain rigorous documentation.

The role requires coordinating with legal, risk/compliance, and procurement teams, plus delivering timely progress reports and ensuring safety and compliance across the site.

Aufgaben

• Manage, facilitate, and monitor daily on-site project workflows and schedules to ensure timelines and execution parameters.
• Act as the primary person in charge of enforcing and pushing deliverables from purchasing, risk/compliance, legal, and HR departments to the Project Manager.
• Coordinate with suppliers/contractors for technical clarifications prior to project awarding.
• Coordinate with consultants, Project Manager, and end users on technical specs and reviews of contractor submissions.
• Escalate on-site concerns to the Project Manager when not addressed.
• Coordinate with the purchasing department to monitor delivery status and procurement updates.
• Determine if ongoing projects align with approved designs.
• Maintain records of delivered materials and issued materials to vendors.
• Ensure Field Based Project Coordinators submit daily progress reports with progress photos by 5:00 PM.
• Report project concerns, discrepancies, material variances, or delays transparently to the Project Manager.
• Organize regular project meetings to discuss status and design concerns.
• Record and file progress billings, certificates of accomplishments, notices to proceed, and related documents.
• Conduct regular site inspections to assess safety hazards and compliance with approved designs.
• Ensure permits, clearances, and licenses are secured and posted on-site in coordination with Legal and Risk/Compliance.
• Audit the site for 5S implementation by contractors.
• Perform other project-related tasks as assigned by supervisor or Management.

Kenntnisse

On-site coordination

Stakeholder management

Procurement coordination

Risk & compliance liaison

Tools

5S auditing

Jobbeschreibung

• Manage, facilitate, and monitor daily on-site project workflows and schedules to ensure strict adherence to project timelines and execution parameters.

• Act as the primary person in charge of enforcing and pushing for the deliverables of the purchasing department, risk and compliance department, legal department, huma resource department, and updating the same directly to the Project Manager.

• Directly in charge of coordinating with the suppliers or contractors with regards to their technical clarifications and queries prior to the actual awarding of the Project.

• In charge of coordinating with the consultants and the Project Manager and the end users regarding clarifications on technical specifications assessments and reviews on the proposals submitted by the contractors or suppliers.

• Coordinates closely with contractors if there are any concerns that are not being addressed on site, and escalat[e] it to the Project Manager if needed

• Coordinates with the purchasing department to monitor the delivery status, arrival, and availability of project materials. Secure regular update on the procurement stage directly from the Procurement Department.

• Determine if the ongoing projects are being done based on the designs that were approve.

• Keep record of all materials delivered on site, and all materials issued to vendors.

• Ensures that the Project Coordinator on Site ( Field Based ) submits comprehensive daily accomplishment reports (complete with technical progress documentation and progress pictures) to Management by 5:00 PM.

• Narrates project concerns, physical discrepancies, material variances, or schedule delays directly and transparently to the Project Manager.

• Organizes and coordinates regular project meetings with the entire project team to discuss execution status and project design concerns if there are any.

• Ensures that the progress billings, certificate of accomplishments, notice to proceeds and other project documents are being strictly recorded and filed.

• Conducts regular inspection of facilities and equipment across the site to actively assess safety hazards and report defects immediately, and also to assess if the completion of the construction on site is compliant to the approved designs.

• Ensures all relevant government permits, construction clearances, and licenses are secured, posted on-site, and updated in strict compliance with mandates, in coordination with Legal and Risk and Compliance Departments

• Audits the site and check if 5S are being applied by the contractors on the construction site.

• Performs other project-related tasks as assigned by the immediate supervisor or Management from time to time.