Construction Executive Assistant & Project Coordinator

Outsourcey; Philippines; On-site; PHP 558,000 - 893,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Job summary

Outsourcey in the Philippines is seeking a skilled Executive Assistant/Project Coordinator to support a general contractor and related trades. You will manage calendars, coordinate meetings, track deadlines, and maintain professional client and subcontractor communications.

You will handle documentation, proposals, invoices, and CRM/project management tools, improve workflows with AI, and help the owner focus on business growth.

Qualifications

• Excellent time management and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication with clients, subcontractors, vendors, inspectors, and team members.
• Highly organized, proactive, and capable of independent work while maintaining confidentiality.

Responsibilities

• Manage the general contractor's calendar, schedule appointments, coordinate meetings, and handle email for efficiency.
• Track construction projects, maintain documentation, monitor deadlines, and follow up with subcontractors and clients.
• Serve as a professional point of contact for homeowners, commercial clients, suppliers, subcontractors, and inspectors.

Skills

Organizational skills

Communication & professionalism

Attention to detail

AI tools proficiency

Tools

Excel

Google Workspace

Buildertrend

JobTread

Procore

QuickBooks

CRM systems

Job description

Outsourcey in the Philippines is seeking a skilled Executive Assistant/Project Coordinator to support a general contractor and related trades. You will manage calendars, coordinate meetings, track deadlines, and maintain professional client and subcontractor communications.

You will handle documentation, proposals, invoices, and CRM/project management tools, improve workflows with AI, and help the owner focus on business growth.